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Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates strong attention to detail and organizational skills in managing invoicing processes, ensuring accuracy and timeliness in financial reporting. Proficient in data analysis and collaboration with various departments to resolve invoicing issues and support a paperless workflow.
Highest-signal resume keywords
Invoicing ExperienceMicrosoft Excel ProficiencyAttention to DetailData Analysis SkillsGeneral Accounting Knowledge
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
InvoicingData AnalysisFinancial ReportingTransaction AccuracyProcess Evaluation
Soft Skills
Organizational SkillsInterpersonal CommunicationVerbal CommunicationWritten Communication
Tools & Technologies
Microsoft ExcelMicrosoft Outlook10 Key CalculatorIFSQAD
Industry Keywords
Shipping PapersBill of LadingPrepaid and AddCustomer InvoicingMonth-End Processes
About the role
Key responsibilities & impact- Generate invoices from shipping papers
- Match bills of ladings with ship papers
- Review ship papers for completeness
- Maintain controls for quantities shipped and backordered
- Verify that all “prepaid and add” and subsidiary orders have freight charges included
- Enter shipping information, including bill of lading number and carrier
- Compare quantity shipped on screen with ship papers
- Process invoices and acknowledgements
- Print invoice copies
- Divide copies of invoices for distribution
- Review pre-invoice audit list and compare to ship papers
- Withhold ship papers not invoicing properly for additional review
- Determine the nature of invoicing problems
- Contact appropriate personnel for problem resolution
- Re-invoice ship papers as soon as problems are corrected
- Review invoices for accuracy and compare them to ship papers
- Evaluate company processes and related internal control practices
- Provide accurate financial and activity reporting and issue daily reports to various managers
- Support the move to a paperless workflow
- Collaborate with personnel in Corporate Accounting, Divisional Accounting, Marketing Services, Data Processing, Shipping, Traffic, and Purchasing
Requirements
What you’ll need- Bachelor’s degree, Associate’s degree or High School Diploma and 2+ years of work/educational experience
- Strong working knowledge of Microsoft Excel, Outlook and 10 key calculator
- Excellent attention to detail and ability to stay organized
- Ability to effectively analyze data
- General knowledge of accounting
- Ability to maintain accuracy and timeliness of transactions
- Capacity to handle a large workload 2-3 weeks of each month
- Ability to work overtime during month-end and one weekend day per month
- Strong interpersonal, verbal, and written communication skills
- Passion and integrity with the drive to excel and deliver exceptional results
- A degree in Accounting or equivalent years’ work experience
- Demonstrated experience in a customer invoicing role
- Previous experience in other software, particularly IFS or QAD
Benefits
Comp & perks- Healthcare (medical, prescription drugs, dental and vision)
- 401k retirement plan with company match
- Paid time off
- Employer paid life insurance
- Employer paid short-term and long-term disability including maternity leave
- Work Life Support
- Tuition Reimbursement up to $5,250 per year
- Voluntary programs like tobacco cessation, Type 2 diabetes reversal, one-on-one health coaching, mortgage services and more