Executive Assistant

Valova

. Manage Sophia’s calendar and inbox, and prioritize requests .

Posted 11/10/2026full-timeMunich • GermanyJuniorMid-LevelWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in managing executive schedules, coordinating investor relations, and preparing analytical materials. Proficient in utilizing Notion and Microsoft 365 to enhance operational efficiency and automate workflows.

Highest-signal resume keywords

Executive Assistant ExperienceInvestor RelationsProficiency With NotionFluent EnglishNative-Level German

ATS Keywords

Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Calendar ManagementMeeting CoordinationProject OwnershipAnalyses PreparationWorkflow Automation

Soft Skills

Clear CommunicationPrioritizationTrustworthiness

Tools & Technologies

NotionMicrosoft 365AI Tools

Industry Keywords

Startup ExperienceVC Firm ExperienceFundraisingInvestor Tracker

About the role

Key responsibilities & impact

Manage Sophia’s calendar and inbox, and prioritize requests
Coordinate appointments with clinics, investors, and candidates
Plan business travel
Prepare briefings and materials for important meetings
Document meeting outcomes, send follow-ups, and track agreed action items
Maintain the investor tracker in Notion, including contacts, meeting history, transcripts, and next steps
Coordinate investor meetings
Take ownership of projects for the CEO, including research on investors, contacts, and markets
Prepare analyses and presentations
Build structures, templates, and checklists for day-to-day operations
Develop AI-powered workflows that save time
Collaborate with the Chief of Staff on fundraising and ensure investors receive the right information at the right time

Requirements

What you’ll need

At least two years of experience as an Executive Assistant, Office Manager, or in a comparable role
Experience in a startup, VC firm, or consulting environment is preferred
Ability to maintain an overview and set priorities independently, even during busy periods
Careful and trustworthy handling of confidential information
Clear and confident written and verbal communication skills
Proficiency with Notion, Microsoft 365, and similar tools
Daily use of AI tools and an interest in automating repetitive tasks
Initial experience with fundraising, investor relations, or the VC industry is a plus
Native-level German
Fluent English

Benefits

Comp & perks

Permanent employment contract
Six-month probationary period
40 hours per week
Hybrid work with regular in-office presence in Munich or Berlin
Three days per week on site
Option to work from home
Opportunity to meet the team in person in Berlin or Munich during the application process