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Expense & Travel Administrator
Vander Weele Group. Coordinate complex, multi-destination travel itineraries for 30 team members, including short-notice travel .
About the role
Key responsibilities & impact- Coordinate complex, multi-destination travel itineraries for 30 team members, including short-notice travel
- Gather, verify, and build comprehensive expense backup data for invoices, including traveler identities, per diem tracking, hotel receipts, and transit costs
- Serve as the primary point of contact during emergencies or disruptions
- Account for deployed personnel immediately
- Coordinate temporary work locations and emergency travel changes
- Partner with the Project Manager on data entry, compliance documentation tracking, asset returns, and other administrative tasks
- Support deployment of up to four compliance inspection teams weekly throughout the continental United States
- Ensure accurate travel expense reimbursement and maintain operational readiness for federal compliance inspection teams
Requirements
What you’ll need- 3–5 years of experience in government travel coordination
- 3–5 years of experience supporting travelers with expense reimbursement processes, including per diem, lodging, transit, and rental car expenses
- Calm under pressure and able to manage sudden inspection-date changes, natural disasters, contingency communications, and alternate routing
- U.S. Citizen
- Excellent written and verbal English communication skills
- Ability to pass a Tier 2/public trust background investigation, including a credit check and detailed background investigation, possibly including review of medical records and drug use