Vander Weele Group

Assistant

• Monitor, prioritize, draft, organize, and filter daily incoming executive communications
• Surface urgent matters and contextualize routine updates into streamlined daily briefings
• Manage information backlogs
• Align the CEO’s daily schedule, workflow, high-priority meetings, and long-term milestones with enterprise goals
• Prepare briefing materials, agenda packets, stakeholder bios, and background context for high-stakes meetings
• Convert complex ideas, strategy documents, meeting notes, and analytical insights into Microsoft PowerPoint decks, Word reports, and executive documents
• Conduct targeted research on industry trends, regulatory updates, competitor landscapes, and potential targets
• Download and organize research data

Special Assistant to the CEO

Administration

• Coordinate complex, multi-destination travel itineraries for 30 team members, including short-notice travel
• Gather, verify, and build comprehensive expense backup data for invoices, including traveler identities, per diem tracking, hotel receipts, and transit costs
• Serve as the primary point of contact during emergencies or disruptions
• Account for deployed personnel immediately
• Coordinate temporary work locations and emergency travel changes
• Partner with the Project Manager on data entry, compliance documentation tracking, asset returns, and other administrative tasks
• Support deployment of up to four compliance inspection teams weekly throughout the continental United States
• Ensure accurate travel expense reimbursement and maintain operational readiness for federal compliance inspection teams

Special Assistant to the CEO

Expense & Travel Administrator