Special Assistant to the CEO

Vander Weele Group

. Monitor, prioritize, draft, organize, and filter daily incoming executive communications .

Posted 10/2/2026full-timeRemote • United StatesMid-LevelSenior💰 $70,000 - $80,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates advanced technical proficiency in Microsoft Office, exceptional organizational skills, and the ability to synthesize complex data into clear executive summaries. Proven experience in managing executive communications and conducting targeted research in a fast-paced environment is essential.

Highest-signal resume keywords

Microsoft Office ProficiencyExecutive Communication ManagementAnalytical Research CapabilitiesData SynthesisConfidentiality Maintenance

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Executive CommunicationResearch Data OrganizationBriefing Material PreparationAgenda Packet CreationData AnalysisInformation Backlog ManagementComplex Idea ConversionMeeting Note SynthesisExecutive Document DraftingStakeholder Bio Preparation

Soft Skills

Exceptional OrganizationAbility to Thrive in Fast-Paced SettingsGrowth MindsetCollaboration Under DeadlinesComposure Under Feedback

Tools & Technologies

Microsoft PowerPointMicrosoft Word

Industry Keywords

Executive AssistantPolitical Staff WorkPublic AffairsLegislative AffairsJournalismConstituent ServicesPublic AccountabilityPublic-Program Integrity

About the role

Key responsibilities & impact

Monitor, prioritize, draft, organize, and filter daily incoming executive communications
Surface urgent matters and contextualize routine updates into streamlined daily briefings
Manage information backlogs
Align the CEO’s daily schedule, workflow, high-priority meetings, and long-term milestones with enterprise goals
Prepare briefing materials, agenda packets, stakeholder bios, and background context for high-stakes meetings
Convert complex ideas, strategy documents, meeting notes, and analytical insights into Microsoft PowerPoint decks, Word reports, and executive documents
Conduct targeted research on industry trends, regulatory updates, competitor landscapes, and potential targets
Download and organize research data

Requirements

What you’ll need

5 to 7 years of experience as a Special Assistant or Executive Assistant to a CEO, OR 5 to 7 years of experience in political staff work (such as constituent services, legislative affairs, or public affairs) or journalism/press reporting
Advanced technical proficiency in Microsoft Office
Exceptional organization and ability to thrive in a fast-paced setting while handling a high volume of incoming requests
Motivation by meaningful work and commitment to transparency, public accountability, and public-program integrity
Proven analytical and research capabilities
Ability to synthesize complex qualitative and quantitative data into clear executive summaries
Growth mindset and ability to handle constructive feedback with composure
Ability to maintain strict confidentiality
Ability to collaborate effectively under firm deadlines in a fully remote setting

Benefits

Comp & perks

No-Meeting Fridays
Supportive, collaborative, and sustainable work environment
Continuous growth and constructive feedback culture
Meaningful work supporting transparency, public accountability, and systemic improvement across nationwide grant programs
Fully remote work arrangement