Administrative Specialist

Vanderbilt University Medical Center

. Assist with general administrative duties for departments in Buttrick Hall .

Posted 11/6/2026full-timeNashville • Tennessee • United StatesMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong organizational and analytical skills while effectively coordinating multiple projects and managing procurement processes. Proficient in Microsoft Office, particularly Word and Excel, with a thorough understanding of university policies and procedures.

Highest-signal resume keywords

Procurement ProcessingExpense TrackingProject CoordinationMicrosoft Office ProficiencyInterpersonal Communication

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Procurement ProcessingExpense TrackingBudgetingProject CoordinationHonoraria ProcessingTravel Reimbursement ProcessingContract ManagementSupplier RegistrationData Analysis

Soft Skills

Organizational SkillsAnalytical SkillsDetail-OrientedResourcefulnessTeam Collaboration

Industry Keywords

University PoliciesProfessional Service AgreementOne Card PurchasesMaymester CoursesCatering Coordination

About the role

Key responsibilities & impact

Assist with general administrative duties for departments in Buttrick Hall
Process procurement purchases and payments
Serve as the point of contact for supplier/vendor registration
Guide faculty and suppliers through Professional Service Agreement processes
Place orders for departmental supplies
Process honoraria and travel reimbursements for guests
Coordinate catering and other contractual agreements
Act as departmental contact for One Card purchases
Assist with expense tracking and budgeting for events, faculty research funds, and co-sponsorships
Serve as expense delegate and resource for faculty and students
Assist with Maymester courses, including contracts, travel arrangements, cash advances, and expenses
Report to the Administrative Manager
Perform problem-solving and additional duties as assigned

Requirements

What you’ll need

High School diploma or GED is required
Associate's Degree or Bachelor's Degree from an accredited institution is preferred
Strong organizational and analytical skills
Resourceful and detail-oriented
Excellent interpersonal, written, and oral communication skills
Ability to plan, develop, and coordinate multiple projects
Ability to work both as a team member and independently
Microsoft Office proficiency, including Word and Excel
Thorough understanding of university policies and procedures

Benefits

Comp & perks

Equal-opportunity employment
Professional learning and growth opportunities
Hybrid work arrangement