Vanderbilt University Medical Center

Analyst

• Develop and implement VPA’s childcare and early childhood policy research agenda and advocacy portfolio.
• Evaluate pressing challenges in childcare and early childhood policy with VPA leadership.
• Lead research on regulation and public provision of childcare, including public options, utility-style infrastructure, nondiscrimination, fair access, affordability, and quality standards.
• Develop policy proposals addressing federal subsidy programs, Head Start, state licensing, consumer protections, wage and labor standards, childcare deserts, and market failures.
• Perform administrative and coordination functions for the childcare policy portfolio.
• Assist with public relations, media, press, and internal and external communications.
• Contribute to project management of key initiatives.
• Build relationships and partnerships with local, regional, and national partners, stakeholders, and funders.
• Research, draft, and support rollout of white papers, academic publications, policy briefs, press releases, social media copy, and op-eds.
• Support and advise policy analysts assigned to the childcare portfolio.
• Manage and support conferences, events, meetings, briefings, and other programming.
• Plan and execute meetings and briefings with academics, public officials, childcare advocates, and other stakeholders.
• Report to the Director of Public Options and Governance.

Policy Analyst, Childcare Policy

• Evaluate pressing challenges in A.I. and technology policy
• Conduct research on regulation and public provision of A.I. and digital infrastructure
• Research, draft, and support rollout of white papers, academic publications, policy briefs, op-eds, and other policy products
• Fact-check and copyedit white papers and other policy products
• Perform administrative and coordination functions for the A.I. and tech policy portfolio
• Manage and support academic conferences, meetings, briefings, events, and other programming
• Assist with public relations, media, press, and internal and external communications
• Develop relationships and partnerships with partners, stakeholders, and funders
• Support the A.I. and Tech Director, faculty director, and executive director in implementing the policy agenda
• Report to the Director of A.I. and Technology Policy

Policy Analyst, A.I. and Technology

• Conduct policy research and policy writing in food systems and agriculture policy
• Cultivate, develop, and spread foundational policy-relevant research
• Build proposals and infrastructure for policy impact
• Drive public narratives to advance food systems and agriculture topics
• Produce research, white papers, policy briefs, op-eds, and other policy communications
• Evaluate pressing challenges in food systems and agriculture policy with senior VPA and university leadership
• Conduct research supporting papers and policy proposals on agriculture, food systems regulation, and rural economic development
• Research, draft, and support rollout of white papers, academic publications, and policy products
• Fact-check and copyedit white papers and other policy products
• Perform administrative and coordination functions for the policy portfolio
• Manage and support academic conferences, meetings, briefings, events, and other programming
• Assist with public relations, media, press, and internal and external communications
• Develop relationships and partnerships with local, regional, and national partners, stakeholders, and funders
• Report to the Director of Food Systems and Agriculture Policy

Policy Analyst, Food Systems and Agriculture

Operations

• Execute daily stewardship activities and fulfillment
• Coordinate donor experiences and touchpoints
• Liaise with vendors and manage production logistics
• Enter and maintain CRM data and records
• Coordinate lists, reports, and dashboards for outreach and tracking
• Conduct data audits, resolve issues, segment audiences, and maintain accurate donor profiles
• Document and refine standard operating procedures and workflows
• Support cross-DAR coordination and implementation of best practices
• Monitor timelines, tasks, and deliverables
• Apply creative problem solving to improve processes
• Benchmark best practices and seek learning opportunities
• Support the Executive Director with calendars and meetings
• Provide tactical support for budget operations and prepare expense reports
• Coordinate team logistics, scheduling, follow-ups, and constituent communications
• Assist with presentations, materials, and travel needs
• Maintain strict confidentiality related to sensitive donor and department information
• Work cross-departmentally to support other teams and foster collaboration
• Report administratively and functionally to the Senior Director of Donor Relations Operations

Coordinator, Donor Relations Operations

Community Manager

• Support the Reunion and Affinity Networks teams through program logistics, volunteer support, day-to-day operations, execution, and alumni communications
• Execute event preparation and setup, including logistics, vendor management, communications, and registration for virtual or in-person events
• Serve as day-of event contact and manage materials packing and final logistics
• Attend alumni, board, and volunteer meetings and events as needed
• Maintain volunteer rosters, committee updates, outreach templates, calendars, mailings, recruitment tracking, and giving campaign updates
• Coordinate volunteer gifting and mailings, thank-you notes, and gift inventory
• Produce routine communications and digital updates, including newsletters, peer-to-peer copy, webpages, email lists, and registration content
• Monitor shared inboxes and phone coverage, answer routine questions, verify requests, maintain event-weekend messaging, and route complex issues
• Schedule meetings, prepare agendas and notes, document decisions and assignments, organize onboarding materials, and maintain shared files
• Enter and maintain volunteer, attendance, cost, outreach, and program data; apply Salesforce coding and run standard reports
• Process purchasing, expenses, merchandise, printing, inventory, vendor administration, PO and MOR documentation, approvals, records, and trackers
• Assist with and track peer-to-peer outreach campaigns in Salesforce
• Handle sensitive donor and student information confidentially

Program Assistant, Class and Community Engagement

• Analyze donor data to identify actionable insights supporting strategic decision-making and business planning
• Set and track Giving Day goals for donor affiliations and campus partners
• Prepare donor insights, school/unit, engagement, and fundraising reports
• Collect, submit, and track activity data while ensuring coding integrity
• Maintain accurate and comprehensive data in Vanderbilt systems
• Provide ad hoc reporting and analysis
• Project-manage approved crowdfunding and specialty campaigns
• Coordinate campaign approvals, website assets, reviews, updates, and partner communications
• Write and proof specialty campaign solicitation and stewardship materials
• Plan and execute campaigns, events, and promotions with the Associate Director
• Manage website updates, audits, email data requests, communications calendars, and project submissions
• Support day-to-day management of VUconnect.com
• Draft training materials, assist with staff training, and promote departmental best practices
• Manage leadership and team calendars, schedule meetings, coordinate agendas, and support follow-up
• Manage the operational budget and team expenses, book travel, and complete expense reports
• Provide frontline constituent support through shared inboxes and phone lines
• Co-manage Giving Day communications, operational needs, and event activations
• Provide event staffing support and perform other duties as assigned
• Report administratively and functionally to the Director of Annual Giving and Engagement Operations, with a dotted-line relationship to the Associate Director of Specialty Campaigns

DAR Coordinator, Annual Giving and Engagement Operations

Communications

• Lead development and execution of a comprehensive communications strategy to elevate the school’s reputation
• Advise the Dean and school leadership on communications approach, institutional positioning, and reputation management
• Develop strategies for disseminating scholarly contributions and promoting faculty achievements, expertise, and research impact
• Establish communications metrics and report outcomes to leadership
• Maintain consistent brand and messaging frameworks
• Coordinate faculty visibility and scholarly output content
• Oversee faculty award recommendations, nominations, recognition opportunities, tracking systems, and media/messaging training
• Prepare strategic presentations, talking points, speeches, and high-level communications for the Dean
• Respond to time-sensitive communications requests and manage crisis and sensitive communications
• Lead brand strategy, website content, social media, promotional materials, style guidelines, and internal communications
• Serve as final editorial authority for team outputs and school-level communications channels
• Serve as primary contact for press inquiries and pitch faculty research and achievements to media
• Build relationships with journalists, editors, and biomedical research outlets
• Relaunch and lead the Apex Lecture Series and develop visibility-raising programming
• Collaborate with Development, External Partnerships, VITA, biomedical research education and training teams, faculty, and central communications offices
• Represent SoM-BS at relevant meetings, events, and committees
• Supervise and mentor three direct reports
• Set team priorities and workflows
• Manage the communications budget and report expenditures
• Select and manage vendors, agencies, and freelance partners

Director of Strategic Communications

• Create, write, and edit content for newsletters, alumni magazine, news announcements, website, social media, press releases, advertisements, internal communications, and email correspondence
• Write and edit editorial copy for current and prospective students, alumni, faculty, staff, nursing professionals, media, and other audiences
• Interview faculty, staff, students, and alumni and write compelling profiles
• Research and write news articles for digital and print publication
• Attend lectures and events to report on stories
• Ensure communications reflect the school's brand, mission, values, goals, and priorities
• Apply Vanderbilt University and Associated Press style guides
• Fact-check, proofread, and correct spelling, grammar, punctuation, syntax, word usage, copy, art, and design
• Contribute to social media content and identify relevant stories and news
• Identify and implement new social media strategies
• Support management of social media accounts
• Develop and maintain professional relationships throughout the school and university
• Collaborate with campus partners and external stakeholders to support strategic communications and marketing objectives

Communications Specialist

Scientist

• Independently design and execute rigorous, reproducible experimental studies in mammalian cell engineering, regenerative medicine, and disease modeling
• Develop experimental strategy, select models and controls, interpret complex results, prioritize research, evaluate risks, and recommend next steps
• Lead development, optimization, validation, and documentation of new experimental methods and research capabilities
• Establish robust, reproducible workflows and address complex scientific and technical challenges
• Provide scientific and technical leadership for studies involving mammalian cells, engineered cells, stem cells, primary cells, and/or preclinical disease models
• Coordinate research activities, track milestones, identify obstacles, develop solutions, and communicate progress and risks to the Principal Investigator
• Communicate scientific information and share results, decisions, and technical knowledge with collaborators and junior researchers
• Mentor and train graduate students, postdoctoral researchers, research staff, and undergraduate researchers
• Contribute to manuscripts, grant applications, presentations, reports, protocols, and other scholarly products
• Maintain research rigor, reproducibility, data stewardship, laboratory safety, regulatory compliance, and responsible research conduct
• Support laboratory operations, technology evaluation, equipment and resource planning, protocol standardization, and shared technical capabilities
• Report administratively and functionally to the Principal Investigator

Staff Scientist, Senior

Clinical Coordinator

• Coordinate clinical placements for assigned academic programs
• Manage clinical placement operations for local and distance students
• Provide strategic oversight to ensure compliance with licensure, regulatory, and Board of Nursing requirements
• Oversee clinical placement data accuracy and optimization in Exxat
• Lead clinical site recruitment and geographic expansion through outreach and relationship-building
• Build and maintain relationships with clinical sites, healthcare organizations, preceptors, faculty, students, and program leadership
• Recruit and develop clinical partnerships
• Coordinate student placement assignments, schedules, requirements, and changes
• Monitor student compliance with immunizations, certifications, background checks, drug screenings, health requirements, and site-specific requirements
• Manage clinical site records, affiliation agreements, placement documentation, and compliance data
• Ensure placements align with curriculum, accreditation standards, regulatory requirements, and site expectations
• Monitor deadlines and address placement gaps, changes, cancellations, and other challenges
• Serve as a primary resource for questions and resolve complex placement concerns
• Collaborate with faculty and program leadership on placement strategies
• Maintain accurate placement data using Exxat and other databases and administrative systems
• Participate in meetings, training, professional development, and special projects
• Report administratively and functionally to the Director of Clinical Affairs Operations
• Maintain confidentiality and comply with institutional policies and applicable regulations

Clinical Placement Coordinator

Artificial Intelligence

• Establish and execute the Center's strategic vision, priorities, and growth strategy
• Build a world-class Center of Excellence with AI-augmented wargaming capability
• Develop the Center's research agenda and thought leadership initiatives
• Establish governance, operating models, methodologies, and standards for AI-enabled wargaming and simulation
• Recruit, develop, and lead research, operational, and program staff
• Advise Institute leadership on emerging national security, defense, cyber, and technology trends
• Lead innovative AI-augmented wargaming methodologies and frameworks
• Oversee strategic, operational, and analytical wargames addressing public and private sector challenges
• Direct research on artificial intelligence, machine learning, simulation, and emerging technologies for decision-making and strategic analysis
• Ensure rigorous analytical standards and actionable insights
• Lead publication of research products, reports, and thought leadership content
• Represent the Center with senior leaders across government, military, industry, and academia
• Develop strategic partnerships and pursue collaborations, sponsorships, grants, and external funding
• Convene workshops, conferences, and strategic dialogues
• Develop long-term financial sustainability and growth strategies
• Secure grants, contracts, philanthropic support, and other external funding
• Oversee budgets, resource allocation, performance metrics, organizational impact, and compliance

Director – AI Gaming Center

Data Coordinator

• Serve as the primary point of contact between the Vanderbilt research team and the Texas A&M TEES team for project data-sharing activities
• Participate in monthly data-sharing coordination meetings with the Texas A&M team
• Coordinate with the Vanderbilt project lead to review data-sharing activities, upcoming requirements, and outstanding action items
• Facilitate communication of data-sharing needs, timelines, and deliverables between participating teams
• Track action items and follow up with relevant project personnel
• Support continuity and consistency in data-sharing activities throughout the ARPA-H project
• Assist with documentation related to data-sharing activities and project requirements
• Commit approximately 2 hours per month: 1 hour for Texas A&M TEES coordination meetings and 1 hour for internal coordination with the Vanderbilt project lead
• Report functionally to the Principal Investigator and administratively to the department Administrative Manager

Data Sharing Coordinator – PT

Director

• Manage the annual operating plan for undergraduate Reunion and Class Agent programs
• Lead and develop a team of four Associate Directors
• Manage and engage over 400 volunteers through identification, recruitment, communication, and day-to-day management
• Design and implement plans to grow annual giving participation through volunteer outreach and peer-to-peer Reunion solicitation
• Drive engagement, philanthropy, and ambassadorship through the Class Agent program
• Collaborate with University Ceremonies and Events to plan and execute Reunion and Homecoming
• Collaborate with MarComm on marketing calendars, print pieces, emails, social media ads, websites, photography, and video
• Collaborate with Advancement Information Services to improve data reporting and analysis
• Work with the Development Team to identify, recruit, and solicit volunteers for annual gifts
• Drive milestone Reunion giving, participation, and the annual giving donor pipeline
• Identify prospects for referrals to discovery and major gift pipelines
• Serve as liaison to Professional School partners to coordinate the Reunion experience
• Set program strategy and vision with the Senior Director of Class and Community Engagement
• Analyze data and metrics
• Perform other duties as assigned

Director of Reunion and Classes

General

• Support the review and evaluation of applications received by Vanderbilt University’s Office of Undergraduate Admissions
• Fully evaluate all components of first-year applications from initial intake to final assessment
• Evaluate transfer applications
• Become an expert in 3–4 domestic territories and/or 1–2 international territories
• Understand transcripts, class rank practices, grading trends, class titling, extracurricular offerings, research opportunities, and regional awards in assigned territories
• Understand file volumes and deadlines throughout the season and adjust work priorities as needed
• Read and understand manuals for bluesheeting, assessment, and evaluation of first-year and transfer applicants
• Maintain frequent communication with Admissions Officers regarding file volume, trends, and file corrections
• Conduct paired reading evaluations with Admissions Officers
• Attend weekly meetings
• Maintain confidentiality

Admissions Specialist

Manager

• Execute pre- and post-award activities for a specified faculty portfolio within the College of Connected Computing
• Provide policy guidance and assistance with proposal development, administrative forms, sponsor-required certifications and representations, and compliance requirements
• Develop budgets, Principal Investigator checklists, and timelines for proposal submissions
• Work with Principal Investigators, external collaborators, and central administrative offices to ensure applications meet university, school, and sponsor requirements
• Identify and resolve proposal preparation and submission issues
• Ensure school-level approvals are included in proposal attachments
• Facilitate application submissions and meet deadlines
• Respond to sponsor requests and questions
• Analyze and interpret complex grant and contract specifications, guidelines, and regulations
• Liaise with central administrative offices and external entities to facilitate award management
• Monitor, analyze, and manage budgets, expenditures, and award compliance
• Create budget reconciliation and forecasting reports and meet with faculty to review financial situations
• Ensure compliance with effort reporting and financial and progress reporting requirements
• Assist with annual and final sponsor progress reports
• Collaborate with sponsors on prior approvals, extensions, budget revisions, and general questions
• Facilitate outgoing subaward setup and manage invoice approvals
• Coordinate reviews of incoming contract agreements
• Provide interim account setups and courtesy extensions
• Manage payroll as a Human Capital Management Costing Specialist
• Complete journal entries and grant closeouts
• Assist with rate setting and implementation for PI/Faculty Service Centers
• Participate in research administration and financial operations training
• Share best practices and develop tools and resources
• Report to the Senior Grants Manager; no supervisory responsibility