Development Coordinator

Vanderbilt University Medical Center

. Support the New York Development Team within Vanderbilt’s Development and Alumni Relations department .

Posted 9/16/2026full-timeNew York City • New York • United StatesJuniorMid-Level💰 $70,000 - $75,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong operational and logistical support capabilities, including budget management, event coordination, and data analysis. Proficient in database management and customer service, with a focus on effective communication and project management.

Highest-signal resume keywords

Budget ManagementEvent CoordinationData AnalysisCustomer ServiceProject Management

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Database ManagementData ReportingMicrosoft ExcelMicrosoft PowerPointMicrosoft WordSalesforceFinancial Record KeepingProcurement Policy KnowledgeResearch Project ManagementEvent Logistics

Soft Skills

Interpersonal ManagementExcellent Communication SkillsProfessional AttitudeTact and PersuasionAbility to Handle Crisis Situations

Certifications & Qualifications

Associate's Degree

Industry Keywords

DevelopmentHigher EducationDonor RelationsAlumni ProgramsStakeholder Communication

About the role

Key responsibilities & impact

Support the New York Development Team within Vanderbilt’s Development and Alumni Relations department
Provide operational and logistical support for team communications, events, travel, donor events, meeting preparations, data reporting, and other activities
Maintain financial and procurement policy knowledge; record and submit checks/cash; resolve budget discrepancies; monitor office budgets and maintain accurate records
Coordinate internal and external event activities, meetings, logistics, and communications
Coordinate prospect and donor research; summarize findings; prepare event and meeting briefings and bio updates
Manage research projects and data analysis for the New York Development team and campus partners
Create database activity reports for constituent communications
Manage donor gift acknowledgements, including reports, letters, approvals, and execution
Assist with alumni programs and other event logistics
Provide calendaring, expense reporting, procurement, budget management, and administrative support
Organize and participate in meetings; coordinate team schedules; maintain travel plans and calendars
Update and manage fundraising database data, reports, dashboards, opportunities, volunteer coding, and data integrity
Compose and maintain database and business-process documentation
Follow up on donor visits with mailings, packages, and materials
Provide customer service to prospects, donors, faculty, and staff
Manage office files and team supplies
Support special projects and initiatives
Review trends and recommend continuous-improvement strategies
Establish regular communication with internal and external stakeholders
Perform other duties as assigned

Requirements

What you’ll need

Associate’s degree, or the equivalent, is necessary
2–3 years of relevant work experience, or the equivalent, is necessary
Prefer experience within development and/or higher education
Excellent interpersonal management skills
Confidentiality and discretion
Professional attitude, tact, persuasion, and judgement in interactions with internal and external constituents
Strong computer skills including Microsoft Excel, PowerPoint, and Word
Affinity for mastering new computer programs and database management
Salesforce experience a plus
Ability to make independent decisions
Excellent oral and written communication skills
Excellent customer service skills
Excellent project management skills with ability to multi-task
Ability to handle crisis situations and perform well under pressure
Some evening/weekend work as needed

Benefits

Comp & perks

Hybrid work arrangement with expectation of being in the office 1–2 days per week or more depending on business needs
Occasional overnight travel to Nashville, approximately quarterly
Equal-opportunity employment