Development Coordinator

Vanderbilt University Medical Center

. Support the West Palm Beach Development Team within Vanderbilt’s Development and Alumni Relations department .

Posted 10/7/2026full-timeUnited StatesJuniorMid-LevelWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong operational and logistical support capabilities, including budget management, data analysis, and event coordination. Proficient in database management and communication with stakeholders, ensuring effective donor relations and project execution.

Highest-signal resume keywords

Budget ManagementData AnalysisEvent CoordinationDatabase ManagementProject Management

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Microsoft ExcelMicrosoft PowerPointMicrosoft WordData ReportingFinancial SubmissionsResearch CoordinationDatabase Activity ReportingProcurement ManagementData Quality ControlDocumentation Maintenance

Soft Skills

Interpersonal ManagementExcellent CommunicationCustomer ServiceTact and PersuasionCrisis Management

Certifications & Qualifications

Associate’s Degree

Industry Keywords

DevelopmentHigher EducationFundraisingDonor RelationsStakeholder Communication

About the role

Key responsibilities & impact

Support the West Palm Beach Development Team within Vanderbilt’s Development and Alumni Relations department
Provide operational and logistical support for team communications, events, travel, donor events, meeting preparations, data reporting, and other activities
Manage budget monitoring, expense questions, procurement records, and financial submissions
Coordinate internal and external events, meetings, vendors, logistics, and communications
Conduct and coordinate prospect and donor research; summarize findings and prepare briefings and bio updates
Manage research projects and data analysis for the development team and campus partners
Create database activity reports for constituent communications
Manage donor gift acknowledgements, including reports, letters, merges, and leadership approvals
Provide calendaring, expense reporting, procurement, budget management, and ad hoc project support
Organize and participate in meetings, prospect reviews, team activities, travel plans, and calendars
Maintain fundraising databases and information management systems, including data quality control and integrity
Compose and maintain database and business-process documentation
Follow up on donor visits with mailings, packages, and donor or volunteer materials
Provide customer service to prospects, donors, faculty, and staff
Manage office files and team supplies
Collaborate on special projects and initiatives
Review trends, research issues, and recommend continuous-improvement strategies
Establish regular communication with internal and external stakeholders
Report to the Executive Director of Development, West Palm Beach; no direct reports

Requirements

What you’ll need

Associate’s degree, or the equivalent, is necessary
2–3 years of relevant work experience, or the equivalent, is necessary
Experience within development and/or higher education preferred
Excellent interpersonal management skills
Confidentiality and discretion
Professional attitude, considerable tact, persuasion, and judgement
Strong computer skills including Microsoft Excel, PowerPoint, and Word
Affinity for mastering new computer programs and database management
Ability to make independent decisions
Excellent oral and written communication skills
Excellent customer service skills
Excellent project management skills with ability to multi-task
Ability to handle crisis situations and perform well under pressure
Some evening/weekend work as needed

Benefits

Comp & perks

Fully remote until the West Palm Beach campus office is ready, if located in the West Palm Beach area
Hybrid work arrangement after the West Palm Beach campus office is ready, with office attendance 1–2 days per week or more depending on business needs
Hybrid work arrangement for Nashville-based employees, with office attendance 1 day per week or more depending on business needs
Occasional overnight travel to Nashville, approximately quarterly, for West Palm Beach-based employees
Equal-opportunity employment