Development Coordinator, SOM, BS

Vanderbilt University Medical Center

. Provide operational and logistical support for development team communications, events, travel, donor events, meeting preparations, data reporting, and other team activities .

Posted 9/17/2026full-timeNashville • Tennessee • United StatesMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong operational and logistical support capabilities, with expertise in project management, data reporting, and donor communications. Proficient in database management and maintaining data integrity while providing excellent customer service and administrative support.

Highest-signal resume keywords

Project ManagementDatabase ManagementData ReportingCustomer ServiceEvent Coordination

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Data Quality ControlMicrosoft ExcelMicrosoft PowerPointMicrosoft WordBudget ManagementData ReportingDatabase ManagementEvent LogisticsCommunication ExecutionResearch and Analysis

Soft Skills

Interpersonal ManagementConfidentialityProfessional AttitudeJudgementMulti-tasking

Certifications & Qualifications

Associate’s DegreeBachelor’s Degree

Industry Keywords

DevelopmentHigher EducationStewardshipDonor RelationsFundraising

About the role

Key responsibilities & impact

Provide operational and logistical support for development team communications, events, travel, donor events, meeting preparations, data reporting, and other team activities
Manage school- and unit-specific stewardship and appeal pieces for three schools, including gift reports, writing, editing, merging, and executing communications with leadership approvals
Assist annual giving and stewardship efforts, including email communications, appeal codes, audience data requests, and database data cleaning/tracking
Coordinate prospect and donor research, VQ profiles, event and meeting briefings, and bio updates
Support development officers with personalized stewardship mailings, packages, and donor or volunteer materials
Provide customer service and administrative support to prospects, donors, alumni, faculty, and staff
Plan and organize meetings and events, manage vendor relationships, and coordinate event logistics and communications
Coordinate team meetings, weekly check-ins, scheduling, and calendars
Provide calendaring, expense reporting, procurement, budget management, and ad hoc project support
Serve as team purchaser and maintain knowledge of financial, procurement, and university policies
Research, resolve, and justify budget or expense discrepancies
Manage office files and team supplies
Maintain fundraising database and project/information management systems, including data quality control and integrity
Generate data reports and dashboards; update historical data dashboards
Create activity reports for constituent communications
Compose and maintain database and business-process documentation
Review and analyze trends and recommend continuous-improvement strategies
Perform other duties as assigned

Requirements

What you’ll need

Associate’s degree, or the equivalent, is necessary
Bachelor’s degree is preferred
2-3 years of relevant work experience, or the equivalent, is preferred
Prefer experience within development and/or higher education
Excellent interpersonal management skills
Confidentiality and discretion are a must
Professional attitude, considerable tact, persuasion, and judgement in interactions with internal and external constituents
Strong computer skills including Microsoft Excel, PowerPoint, and Word
Affinity for mastering new computer programs and database management
Ability to make independent decisions
Excellent oral and written communication skills
Excellent customer service skills
Excellent project management skills with ability to multi-task
Ability to handle crisis situations and perform well under pressure

Benefits

Comp & perks

Vanderbilt University equal-opportunity employer
Opportunities for professional learning and growth
Hybrid work arrangement