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Executive Office Associate – Leadership Initiatives
Vanderbilt University Medical Center. Develop briefing documents, talking points, executive-level presentations and other materials .
Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates strong project management capabilities, exceptional written communication skills, and proficiency in developing executive-level presentations. Effectively synthesizes information and builds relationships across various organizational levels while managing confidential matters with discretion.
Highest-signal resume keywords
Project ManagementExecutive-Level Presentation DevelopmentResearch and AnalysisWritten Communication SkillsRelationship Building
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Project ManagementInformation SynthesisPresentation DevelopmentResearch and AnalysisContent Creation
Soft Skills
Organizational SkillsJudgment and DiscretionInitiativeProblem-SolvingAdaptability
Tools & Technologies
PowerPointCanvaAI-Enabled ToolsContemporary Workplace Technology
Industry Keywords
Higher EducationCommunicationsGovernmentExecutive Office
About the role
Key responsibilities & impact- Develop briefing documents, talking points, executive-level presentations and other materials
- Create presentations from concept through final production, including storylines, content synthesis, slide design and feedback incorporation
- Gather and synthesize information from Communications and Marketing and across the university
- Identify required information, engage contributors and move work through completion
- Review materials for completeness, accuracy, consistency and readiness
- Use technology and AI-enabled tools for research, synthesis, drafting and production
- Track commitments, decisions, requests, action items, dependencies and deliverables
- Coordinate responsible individuals and proactively maintain workflow
- Anticipate upcoming needs and prepare information and materials
- Manage substantive requests into and out of the Executive Office
- Manage defined projects and special assignments from direction through completion
- Develop project plans, coordinate contributions, manage timelines and produce deliverables
- Conduct research and analysis to support projects, leadership discussions and decisions
- Prepare agendas, meeting materials, decision documents and follow-up summaries
- Attend selected meetings to capture decisions and coordinate resulting work
- Build relationships across Communications and Marketing and throughout the university
- Coordinate projects involving multiple teams and stakeholders
- Handle confidential, sensitive and high-visibility matters with discretion
- Partner with the Executive Assistant to coordinate administrative logistics and substantive preparation
Requirements
What you’ll need- Bachelor's degree and 2-5 years of relevant professional experience, or an equivalent combination of education and experience
- Experience in higher education, communications, or government is a plus
- Ability to manage projects and deliverables in a complex, fast-paced organization
- Exceptional written communication skills and ability to synthesize information into clear, concise executive-level materials
- Ability to develop polished executive-level presentations in PowerPoint or Canva
- Strong visual judgment and ability to translate ideas and information into compelling narratives and materials
- Strong research, analytical and problem-solving capabilities
- Excellent organizational skills and ability to manage multiple priorities and deadlines
- Initiative and ability to complete assignments with limited supervision
- Strong judgment and discretion with confidential and sensitive information
- Ability to build relationships and coordinate with individuals at multiple organizational levels
- Comfort working directly with senior executives and adapting to changing priorities
- Strong proficiency with contemporary workplace technology and AI-enabled tools
Benefits
Comp & perks- Equal-opportunity employer
- Opportunities for professional learning and growth
- Hybrid work arrangement