Grants Manager

Vanderbilt University Medical Center

. Execute pre- and post-award activities for a specified faculty portfolio within the College of Connected Computing .

Posted 9/18/2026full-timeRemote • Tennessee • United StatesMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in pre- and post-award management, including budget development, compliance with sponsor regulations, and proposal submission processes. Proficient in financial reporting and grant management within an academic environment.

Highest-signal resume keywords

Pre- And Post-Award ManagementBudget DevelopmentResearch ComplianceProposal SubmissionMicrosoft Excel

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Budget ManagementGrant ManagementProposal DevelopmentFinancial ReportingCompliance AnalysisContract ReviewJournal EntriesEffort ReportingSubaward ManagementRate Setting

Soft Skills

Organizational SkillsTime ManagementAttention To DetailProblem-SolvingCommunication Skills

Industry Keywords

Federal And Non-Federal AwardsVanderbilt University Grants ManagementSponsor-Specific RegulationsResearch AdministrationFinancial Operations

About the role

Key responsibilities & impact

Execute pre- and post-award activities for a specified faculty portfolio within the College of Connected Computing
Provide policy guidance and assistance with proposal development, administrative forms, sponsor-required certifications and representations, and compliance requirements
Develop budgets, Principal Investigator checklists, and timelines for proposal submissions
Work with Principal Investigators, external collaborators, and central administrative offices to ensure applications meet university, school, and sponsor requirements
Identify and resolve proposal preparation and submission issues
Ensure school-level approvals are included in proposal attachments
Facilitate application submissions and meet deadlines
Respond to sponsor requests and questions
Analyze and interpret complex grant and contract specifications, guidelines, and regulations
Liaise with central administrative offices and external entities to facilitate award management
Monitor, analyze, and manage budgets, expenditures, and award compliance
Create budget reconciliation and forecasting reports and meet with faculty to review financial situations
Ensure compliance with effort reporting and financial and progress reporting requirements
Assist with annual and final sponsor progress reports
Collaborate with sponsors on prior approvals, extensions, budget revisions, and general questions
Facilitate outgoing subaward setup and manage invoice approvals
Coordinate reviews of incoming contract agreements
Provide interim account setups and courtesy extensions
Manage payroll as a Human Capital Management Costing Specialist
Complete journal entries and grant closeouts
Assist with rate setting and implementation for PI/Faculty Service Centers
Participate in research administration and financial operations training
Share best practices and develop tools and resources
Report to the Senior Grants Manager; no supervisory responsibility

Requirements

What you’ll need

Bachelor’s degree, preferably in finance, accounting, business, or a related field
3+ years of experience in pre- and post-award management (both federal and non-federal), required; a combination of education and experience may be considered
Strong administrative support skills
Excellent organizational and time management skills
Excellent written and verbal skills
Outstanding attention to detail
Problem-solving skills with the ability to work in a fast-paced environment and manage competing deadlines
Intermediate Microsoft Excel skills
Experience working with faculty on complex awards and familiarity with a variety of sponsors
Advanced understanding of research compliance and sponsor-specific regulations
Familiarity with the Vanderbilt University grants management ecosystem

Benefits

Comp & perks

Equal-opportunity employment
Professional growth and learning opportunities
Training in institutional and College-wide research administration/financial operations
Opportunities to share best practices and develop new tools and resources