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Program Coordinator
Vanderbilt University Medical Center. Coordinate the Ph.D. program in Political Science and Classical & Religious Studies . Serve as the primary graduate program administrative point of contact for graduate students, faculty, staff, and prospective
Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates strong administrative capabilities in coordinating graduate programs, managing budgets, and facilitating communications while ensuring compliance with university policies. Exhibits leadership in supervising staff and supporting student recruitment and academic processes.
Highest-signal resume keywords
Program CoordinationBudget ManagementInterpersonal CommunicationSupervision of StaffKnowledge of University Policies
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Budget ReconciliationGraduate Program AdministrationVisa Services AssistanceSLATE System ProficiencyOracle Financial ManagementConcur Expense ManagementEvent AdministrationMatriculation TrackingDissertation Defense SchedulingGraduate Fellowship Coordination
Soft Skills
Strong Interpersonal SkillsAbility to Prioritize TasksTeam CollaborationIndependent Work CapabilityCommunication Skills
Certifications & Qualifications
High School DiplomaBachelor’s Degree Preferred
Industry Keywords
Graduate ProgramPolitical ScienceClassical StudiesReligious StudiesGraduate FellowshipInternational Scholar ServicesTeaching Assistant CoordinationGraduate Applications ProcessingProgram Specialist ManagementUniversity Policies and Procedures
Tech Stack
Tools & technologiesOracle
About the role
Key responsibilities & impact- Coordinate the Ph.D. program in Political Science and Classical & Religious Studies
- Serve as the primary graduate program administrative point of contact for graduate students, faculty, staff, and prospective students
- Work with the Director of Graduate Studies, Graduate School, and enrolled students to track matriculation progress and schedule comprehensive exams and dissertation defenses
- Assist with visa and international scholar services paperwork for international students and scholars
- Assist in developing and conducting the math workshop for incoming students
- Facilitate program communications and announcements
- Monitor and reconcile program budgets, track spending, process reimbursements, and manage financial transactions in Oracle and Concur
- Assist with graduate fellowship costs and coordinate expenses related to endowments
- Process graduate prize, award, stipend, tuition, health insurance, and fee entries
- Serve as an administrative contact for graduate student payroll questions
- Maintain graduate program content on the department website
- Compile teaching assistant preferences to support graduate assignments
- Lead prospective graduate student recruitment coordination and implementation
- Process or assist with graduate applications in the SLATE system
- Lead administration of department events
- Supervise two Program Specialists
- Report directly to the Administrative Officer
- Perform other tasks as needed
Requirements
What you’ll need- High School Diploma or GED is required
- Bachelor’s degree from an accredited institution of higher education is preferred
- Strong interpersonal communication skills
- Ability to perform complex tasks and prioritize multiple projects and competing deadlines
- Demonstrated ability to work independently and in a team setting
- Thorough understanding of University policies and procedures
- Knowledge of University policies, processes, and procedures is preferred
- Ability to manage Program Specialists
- At least two years of professional experience are preferred
Benefits
Comp & perks- Hybrid work arrangement
- Professional development and opportunities for learning and growth
- Employment with Vanderbilt University, recognized as a top employer in Tennessee and the Nashville metropolitan area
- Equal-opportunity employment