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Program Manager
Vanderbilt University Medical Center. Provide day-to-day administrative support to the Executive Director, including developing slide decks, presentations, and briefing materials .
About the role
Key responsibilities & impact- Provide day-to-day administrative support to the Executive Director, including developing slide decks, presentations, and briefing materials
- Prepare flyers, brochures, and promotional materials for Institute programs and events
- Manage scheduling and calendar coordination for the Executive Director
- Transition administrative and scheduling work to an administrative assistant as the Institute grows, providing guidance and oversight
- Lead planning and launch of short certificate and non-credit courses from concept through first offering
- Manage course timelines, budgets, and deliverables
- Cultivate relationships with industry partners to support course development, sponsorship, and enrollment pipelines
- Schedule and support meetings with prospective industry partners
- Recruit and hire faculty and subject-matter experts for short courses
- Manage instructor contracts, scheduling, logistics, quality, and adherence to Institute standards
- Coordinate with hotels and event venues to secure course delivery space and negotiate rates and logistics
- Track course development and delivery budgets and flag variances to the Executive Director
- Recommend improvements based on participant feedback and enrollment outcomes
- Support Institute communications, marketing materials, and website content
- Track Institute metrics and prepare regular leadership reports
- Help establish administrative processes, procedures, and systems
- Coordinate with university offices on contracts, vendors, procurement, legal, finance, and compliance
- Support planning and recruiting for future master's and Ph.D. programs
- Support faculty research hiring processes, search logistics, and candidate visits
- Perform other duties supporting the Institute's mission and strategic priorities
Requirements
What you’ll need- Bachelor's degree is required; Master's degree preferred
- Minimum of 3 years of relevant program coordination, project management, or administrative/executive support experience is required
- Experience building relationships with external partners is strongly preferred
- Experience in higher education, professional/continuing education, or workforce development is preferred
- Strong proficiency in PowerPoint and related presentation/design tools
- Excellent written and verbal communication skills
- Ability to prepare polished materials for executive and external audiences
- Ability to work independently and manage ambiguity in a fast-paced, startup-like environment
- Strong organizational skills with the ability to manage multiple concurrent priorities and deadlines
- Willingness to travel locally within the West Palm Beach area as needed for venue and partner meetings
Benefits
Comp & perks- Hybrid work arrangements available from Nashville, Tennessee, or South Florida
- Occasional travel between Nashville and South Florida required to support Institute programs, partner meetings, and leadership engagement
- Equal-opportunity employment