Virtual Legal Executive Assistant

VaVa Virtual Assistants

. Represent VaVa Virtual Assistants professionally with attorneys, clients, court staff, and vendors .

Posted 11/12/2026contractRemote • United StatesMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in legal administrative support, including managing attorney schedules, drafting legal documents, and conducting legal research. Proficient in utilizing case management systems and virtual collaboration tools to enhance efficiency and communication.

Highest-signal resume keywords

Legal Document DraftingCase Management System ExperienceLegal Research Using Westlaw or LexisNexisProficiency in Google Workspace and Microsoft OfficeVirtual Support for Hearings and Depositions

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Legal Terminology UnderstandingLitigation SupportCalendar ManagementTravel CoordinationData Entry and ManagementDocument ManagementBasic Data AnalysisE-Filing Portal ExperienceClient Confidentiality ProtectionTime Entry and Invoicing

Soft Skills

Communication SkillsAdaptabilityOrganizational SkillsAttention to DetailClient Relationship Management

Tools & Technologies

Google WorkspaceMicrosoft OfficeSlackZoomTrelloAsanaClioMyCaseCalendlyAcuity

Certifications & Qualifications

Paralegal CertificationNALA Certified ParalegalNALS CredentialClio CertificationAdministrative Professional Certification

Industry Keywords

LitigationDepositionsLegal ResearchCase PreparationClient PortalsVirtual HearingsDocument RedactionWorkflow AutomationHigh-Volume Inbox ManagementRemote Work Experience

About the role

Key responsibilities & impact

Represent VaVa Virtual Assistants professionally with attorneys, clients, court staff, and vendors
Manage day-to-day client account activities and learn each attorney’s practice, matters, and preferences
Anticipate client needs, communicate progress, protect confidentiality, and track engagement hours
Prioritize and manage attorney inboxes, draft responses, and ensure messages are addressed
Coordinate calendars across time zones for meetings, consultations, court appearances, hearings, depositions, and mediations
Manage travel itineraries and bookings and adjust schedules when court dates change
Track court deadlines, statutes of limitations, and filing dates in calendars and case management systems
Support mobile attorneys with court-day briefings, shared calendars, urgent-item routing, file access, and client portals
Open and maintain matters in case management systems or CRMs, including intake, conflict checks, engagement letters, e-signatures, data entry, deduplication, cleanup, and import/export mapping
Draft, format, proofread, and file legal correspondence, memos, pleadings, motions, discovery documents, and proofs of service
Organize case files with naming, version control, redaction, indexing, and retention
Conduct legal and factual research using Westlaw or LexisNexis and summarize findings in research memos
Support litigation and trial preparation, including discovery tracking, exhibits, Bates numbering, deposition summaries, and trial binders
Coordinate with court reporters, process servers, interpreters, and expert witnesses
Provide virtual support during hearings, depositions, and client meetings, including setup, exhibit sharing, and note-taking
Build spreadsheets for case, deadline, and expense tracking, including basic analysis
Provide light billing support through time entry, expense coding, and invoice preparation
Use approved AI tools for document summaries, first-pass correspondence, research organization, reminders, intake, and follow-ups
Protect privileged, personal, and financial information and refer legal judgment or advice questions to the attorney

Requirements

What you’ll need

Must reside and be authorized to work in the United States
At least 3 years of demonstrated experience in an executive or administrative support role, including direct support to at least one executive
At least 1 year of direct experience working with a practicing attorney, firm, or legal team
At least 1 year of experience working full-time in a virtual or remote capacity
Solid understanding of legal terminology and processes, including litigation, depositions, legal research, and drafting and filing legal documents
Ability to adapt legal administrative skills across practice areas, firm types, and client systems
Available at least 20 hours per week to support high-touch, daily, deliverable-focused clients
Proficiency in Google Workspace and Microsoft Office
Daily use of Slack and Zoom, including setup for virtual hearings, depositions, and meetings, and basic troubleshooting
Experience with at least one case management system or CRM, such as Clio, MyCase, Salesforce, or HubSpot
Experience with at least one project management platform such as Trello, Asana, ClickUp, Notion, or Monday.com
Experience with legal calendaring and scheduling tools such as Calendly or Acuity
Experience supporting litigation and case preparation, including court filings through e-filing portals, case file and document management, discovery tracking, deposition scheduling, and exhibit or trial binder preparation
Experience with legal research tools such as Westlaw or LexisNexis
Ability to manage high-volume inboxes, complex calendars, and travel remotely
Proficiency in Excel and Google Sheets, including imports, exports, and basic data analysis
General AI literacy and comfort using AI tools, with understanding of privileged and client data restrictions
Preferred: paralegal certification or paralegal experience
Preferred: experience with iManage or NetDocuments, DocuSign or PandaDoc, secure client portals, redaction tools, time-entry and invoicing systems, virtual depositions and hearings, workflow automation, and AI-assisted workflows
A degree is not required; candidates without a degree should hold at least one relevant certification, such as a paralegal certificate, NALA Certified Paralegal credential, NALS credential, Clio certification, administrative professional certification, or equivalent
Must be available between 8 a.m. and 5 p.m. Monday through Friday in the candidate’s time zone

Benefits

Comp & perks

Independent contractor (1099) arrangement
Remote work
Contractor community and regular calls with clients and fellow contractors
Regular all-company virtual gatherings
Continued learning and professional growth opportunities