VaVa Virtual Assistants

Executive Assistant

• Represent VaVa Virtual Assistants positively and professionally in all interactions
• Manage day-to-day sales support and learn each client's offer, ideal customer, and sales process
• Manage sales inboxes, prioritize prospect replies, draft responses, and ensure inquiries receive responses
• Conduct personalized LinkedIn and cold email outreach and maintain follow-up cadences and automations
• Build, clean, deduplicate, enrich, and verify prospect lists using prospecting tools and AI-assisted workflows
• Maintain CRM records and prospect spreadsheets, including notes, pipeline stages, follow-up tasks, and data analysis
• Qualify prospects against ideal customer profiles and route qualified prospects to clients or sales teams
• Prepare, send, and follow up on proposals, RFPs, and sales agreements through e-signature
• Prepare pitch decks and presentations and maintain sales collateral and email template libraries
• Schedule and coordinate sales calls across time zones, prepare research briefs, log notes, and send follow-ups
• Draft, edit, and proofread sales emails, follow-up sequences, and nurture messages in the client's voice
• Support networking outreach, podcast and speaking bookings, partner follow-up, and referral programs
• Deliver regular pipeline updates covering stages, response rates, stalled deals, and client-defined metrics
• Hand off new customers to onboarding and update the CRM
• Follow CAN-SPAM, do-not-call, and opt-out compliance requirements
• Protect prospect, customer, and client data and use only approved tools
• Handle administrative tasks including calendar management, travel coordination, and document preparation
• Communicate proactively about status, deadlines, and obstacles and collaborate with fellow contractors

Explore Virtual Sales Executive Assistant at VaVa Virtual Assistants. Review requirements and application details.