Virtual Sales Executive Assistant

VaVa Virtual Assistants

. Represent VaVa Virtual Assistants positively and professionally in all interactions .

Posted 10/9/2026contractRemote • United StatesMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in sales support and operations, including proficiency in CRM management, data analysis, and personalized outreach strategies. Capable of managing client communications, preparing sales materials, and ensuring compliance with industry standards.

Highest-signal resume keywords

Sales Support ExperienceCRM ProficiencyLinkedIn OutreachProposal PreparationData Analysis

ATS Keywords

Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Sales OperationsData AnalysisEmail OutreachProposal PreparationCRM ManagementLead QualificationSales Collateral DevelopmentPipeline ManagementFollow-Up AutomationCold Email Personalization

Soft Skills

Proactive CommunicationCollaborationTime ManagementAttention to DetailAdaptability

Tools & Technologies

Google WorkspaceMicrosoft OfficeSlackZoomExcelGoogle SheetsSalesforceHubSpotCalendlyTrello

Certifications & Qualifications

HubSpot Sales SoftwareSalesforce Certified AssociateCertified Administrative ProfessionalMicrosoft Office Specialist

Industry Keywords

Sales SupportVirtual WorkLead GenerationComplianceSaaS Sales

Tech Stack

Tools & technologies

Apollo

About the role

Key responsibilities & impact

Represent VaVa Virtual Assistants positively and professionally in all interactions
Manage day-to-day sales support and learn each client's offer, ideal customer, and sales process
Manage sales inboxes, prioritize prospect replies, draft responses, and ensure inquiries receive responses
Conduct personalized LinkedIn and cold email outreach and maintain follow-up cadences and automations
Build, clean, deduplicate, enrich, and verify prospect lists using prospecting tools and AI-assisted workflows
Maintain CRM records and prospect spreadsheets, including notes, pipeline stages, follow-up tasks, and data analysis
Qualify prospects against ideal customer profiles and route qualified prospects to clients or sales teams
Prepare, send, and follow up on proposals, RFPs, and sales agreements through e-signature
Prepare pitch decks and presentations and maintain sales collateral and email template libraries
Schedule and coordinate sales calls across time zones, prepare research briefs, log notes, and send follow-ups
Draft, edit, and proofread sales emails, follow-up sequences, and nurture messages in the client's voice
Support networking outreach, podcast and speaking bookings, partner follow-up, and referral programs
Deliver regular pipeline updates covering stages, response rates, stalled deals, and client-defined metrics
Hand off new customers to onboarding and update the CRM
Follow CAN-SPAM, do-not-call, and opt-out compliance requirements
Protect prospect, customer, and client data and use only approved tools
Handle administrative tasks including calendar management, travel coordination, and document preparation
Communicate proactively about status, deadlines, and obstacles and collaborate with fellow contractors

Requirements

What you’ll need

Must reside and be authorized to work in the United States
At least 3 years of demonstrated experience in sales, sales support, or sales operations
Direct experience working with a sales leader, founder, or sales team
At least 1 year of full-time virtual or remote work experience
Available at least 20 hours per week for high-touch, daily client support
Proficiency in Google Workspace, Microsoft Office, Slack, and Zoom
Proficiency in Excel and Google Sheets, including importing, exporting, cleaning, and analyzing prospect data
Experience with at least one CRM, such as Salesforce, HubSpot, HoneyBook, or Dubsado
Experience with at least one email or outreach platform, such as ActiveCampaign, Mailchimp, Flodesk, mail merge tools, or AI inbox tools
Experience with at least one scheduling tool, such as Calendly or Acuity
Experience with at least one project management tool, such as Trello, Asana, ClickUp, Notion, or Monday.com
Experience with at least one prospecting tool, such as Apollo.io, Hunter.io, ZoomInfo, or LinkedIn Sales Navigator
Demonstrated experience with LinkedIn and cold email outreach, including personalization and follow-up cadence
Demonstrated experience preparing proposals, RFPs, sales agreements, and pitch decks
AI literacy for prospect research, outreach drafting, and follow-up, including understanding of data that must not be entered into AI tools
A degree is not required
Candidates without a degree should hold at least one relevant sales certification, such as HubSpot Sales Software, Salesforce Certified Associate, Certified Administrative Professional, Microsoft Office Specialist, or equivalent
Preferred: cold calling experience; AI-assisted lead generation workflows and follow-up automations; e-signature and contract tools; AI notetaker tools; cold email deliverability knowledge; indirect sales channels; SaaS, product-based, or service-based sales experience; marketing and lead generation background

Benefits

Comp & perks

Independent contractor (1099) arrangement; contractors manage their own taxes, benefits, and business expenses
Contractor community with regular calls and all-company virtual gatherings
Daily conversation and project collaboration with the broader VaVa team
Continued learning and professional growth encouraged