Administrative Staff Specialist

VCU Health

. Performs administrative and secretarial functions for the department .

Posted 10/30/2026full-timeRichmond • Virginia • United StatesLead💰 $23 - $36 per hourWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in administrative functions, budget planning, and personnel management while ensuring compliance with JCAHO expectations. Proficient in managing multiple priorities and adapting to a fast-paced environment.

Highest-signal resume keywords

Administrative FunctionsBudget PlanningMicrosoft Office ApplicationsProblem SolvingPersonnel Management

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Accounts Receivable ProcessingInsurance VerificationAppointment SchedulingVendor Discrepancy ResolutionPersonnel File Maintenance

Soft Skills

Strong RecallLogical ThinkingAdaptabilityProactive Problem ResolutionClear Speech

Tools & Technologies

Microsoft OfficeE-mailCalendaring

Industry Keywords

JCAHO CompliancePatient RegistrationStaff Attendance MonitoringRecruitment CoordinationOffice Equipment Maintenance

About the role

Key responsibilities & impact

Performs administrative and secretarial functions for the department
Assists with budget planning and monitors expenditures
Processes accounts receivable and resolves vendor discrepancies
Maintains personnel files in accordance with JCAHO expectations
Orders supplies and equipment and reports hazards to the appropriate department
Schedules appointments and registers patients
Resolves patient disputes and answers the telephone
Verifies insurance, obtains referrals and authorizations, and stays current with insurance policies and changes
Keeps current with Hospital and HR policies
Arranges repair and maintenance of office equipment
Monitors staff attendance and time and assists staff as needed
Coordinates day-to-day administrative activities and administrative services
Coordinates recruitment activities and interview scheduling
Provides new faculty member orientation
Manages multiple physician calendars and appointments
Coordinates business travel arrangements for new recruits and current departmental faculty members

Requirements

What you’ll need

Minimum of four (4) years of previous secretarial/administrative work experience in an office setting
Previous experience with Microsoft Office applications and e-mail/calendaring
High School Diploma or equivalent
Ability to work in a fast pace environment and proactively resolve problems with minimal supervision
Ability to manage multiple priorities and adapt to frequent change
Ability to lift less than 20 lbs. and 20–50 lbs.
Prolonged standing may be required
Strong recall, reasoning, problem solving, hearing, clear speech, reading, and logical thinking
Work schedule may change based on department's needs