Equipment Coordinator

VEC

. Create, own, and maintain the master OFE log as the single source of truth for end-to-end equipment tracking.

Posted 9/22/2026full-timeRemote • California • United StatesMid-LevelSenior💰 $140,000 - $190,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in equipment procurement, project management, and construction coordination, with a strong focus on maintaining structured data and compliance with Asset Information Requirements (AIR) schemas. Proficient in managing cross-functional teams and ensuring timely delivery of equipment and documentation.

Highest-signal resume keywords

Equipment ProcurementProject ManagementConstruction SequencingAsset Information Requirements (AIR)Procore

ATS Keywords

Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Equipment TrackingConstruction DocumentationData ManagementInstallation VerificationBIM/VDC CoordinationRFI ManagementLogistics CoordinationSubmittals ReviewCritical Path AnalysisVendor Coordination

Soft Skills

Strong Written CommunicationOrganizational SkillsPersistenceInterpersonal Skills

Tools & Technologies

ProcoreAutodesk Construction CloudBluebeamSmartsheetExcelSynchroNavisworks

Industry Keywords

OFE CoordinationOFCI CoordinationFF&E CoordinationData CenterHyperscale Programs

Tech Stack

Tools & technologies

Cloud

About the role

Key responsibilities & impact

Create, own, and maintain the master OFE log as the single source of truth for end-to-end equipment tracking.
Enforce model metadata compliance against the Asset Information Requirements (AIR) schema using automated validation tools.
Maintain the Common Data Environment (CDE) for the OFE register and supporting documentation.
Define responsibility for furnishing, purchasing, delivering, installing, connecting, testing, commissioning, warranting, and accepting each OFE item.
Identify and resolve scope gaps through a RASCI matrix.
Collect and track vendor cut sheets, installation manuals, utility and clearance requirements, structural support needs, data/IT needs, and maintenance access requirements.
Coordinate OFE requirements across architectural, structural, MEP, low-voltage, BIM/VDC, and field teams.
Monitor equipment selections, purchase orders, lead times, submittals, fabrication, shipping, delivery, storage, and installation windows.
Escalate late decisions, missing vendor information, changed equipment requirements, delivery conflicts, and schedule impacts.
Use Synchro and Navisworks for visual planning, 4D sequencing, and model review.
Track delivery confirmation, installation verification, commissioning, warranties, O&M manuals, serial numbers, asset tags, and final acceptance.
Validate asset metadata before operational sign-off and handoff to the owner.
Deliver asset data and closeout documentation and support digital handoff.
Coordinate with owners, procurement, equipment vendors, design teams, BIM/VDC, GC and field teams, trade contractors, commissioning, and facilities teams.

Requirements

What you’ll need

5 to 7 years of direct experience in equipment procurement, project management, owner's representation, procurement coordination, mission-critical equipment planning, or a related field.
Strong understanding of construction sequencing, design coordination, submittals, RFIs, procurement, logistics, and closeout.
Familiarity with MEP, structural, low-voltage, and architectural coordination issues related to equipment installation.
Ability to build and manage equipment logs, and to read and interpret drawings, specifications, equipment cut sheets, installation manuals, and coordination documents.
Experience working across owner, vendor, design, GC, trade, commissioning, and operations stakeholders on a live project.
Working knowledge of construction documents, submittals, and equipment coordination workflows.
Ability to maintain structured data at scale, including equipment registers, metadata, and asset records.
Understanding of construction schedules and the ability to read installation windows and critical-path impacts.
Working proficiency across Procore, Autodesk Construction Cloud, Bluebeam, Smartsheet, Excel, and 4D review tools such as Synchro or Navisworks.
Preferred: Direct OFE, OFCI, or FF&E coordination experience for data center owners.
Preferred: Experience on hyperscale or multi-building campus programs.
Preferred: Familiarity with Asset Information Requirements (AIR) schemas and digital handover to facilities and operations teams.
Preferred: Owner's representative or owner-side project experience.
Strong written communication, particularly in tracking decisions and confirming commitments in writing.
Comfortable asking technical questions of vendors, designers, and trades until the answer is clear.
Organized and persistent on follow-through across many parties and long lead times.