Owner – Furnished Equipment Coordinator

VEC

. Create, own, and maintain the master OFE log as the single source of truth for end-to-end equipment tracking.

Posted 11/4/2026full-timeRemote • California • United StatesMid-LevelSenior💰 $140,000 - $190,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in equipment procurement, project management, and construction sequencing, with a strong ability to manage equipment logs and coordinate across multiple stakeholders. Proficient in utilizing project management tools and maintaining structured data for asset tracking and compliance.

Highest-signal resume keywords

Equipment ProcurementProject ManagementConstruction SequencingProficiency in ProcoreProficiency in Synchro

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Equipment TrackingModel Metadata ComplianceConstruction Document ReviewData ManagementInstallation Verification

Soft Skills

Stakeholder CoordinationProblem SolvingCommunication

Tools & Technologies

ProcoreAutodesk Construction CloudSmartsheetExcelBluebeamSynchroNavisworks

Industry Keywords

Asset Information RequirementsBIM/VDC CoordinationRFI ManagementLogistics ManagementCloseout Documentation

Tech Stack

Tools & technologies

Cloud

About the role

Key responsibilities & impact

Create, own, and maintain the master OFE log as the single source of truth for end-to-end equipment tracking.
Keep tracking logs current and usable by all parties.
Enforce model metadata compliance against the Asset Information Requirements (AIR) schema using automated validation tools.
Maintain the Common Data Environment (CDE) for the OFE register and supporting documentation.
Define responsibility for furnishing, purchasing, delivery, installation, connection, testing, commissioning, warranty, and acceptance of each OFE item.
Identify and resolve scope gaps through a RASCI matrix.
Collect and track vendor cut sheets, installation manuals, utility and clearance requirements, structural support needs, data/IT needs, and maintenance access requirements.
Coordinate OFE requirements across architectural, structural, MEP, low-voltage, BIM/VDC, and field teams.
Inform BIM/VDC of OFE design changes to keep clash resolution on schedule.
Monitor equipment selections, purchase orders, lead times, submittals, fabrication, shipping, delivery, storage, and installation windows.
Escalate late decisions, missing vendor information, changed equipment requirements, delivery conflicts, and schedule impacts.
Use Synchro and Navisworks for visual planning and 4D sequencing.
Track delivery confirmation, installation verification, commissioning, warranties, O&M manuals, serial numbers, asset tags, and final acceptance.
Validate asset metadata against the AIR schema before operational sign-off and owner handoff.
Deliver asset data and closeout documentation and support digital handoff.
Coordinate with owners, procurement, vendors, design teams, BIM/VDC, GC and field teams, trade contractors, commissioning, and facilities teams.

Requirements

What you’ll need

5 to 7 years of direct experience in equipment procurement, project management, owner's representation, procurement coordination, mission-critical equipment planning, or a related field.
Strong understanding of construction sequencing, design coordination, submittals, RFIs, procurement, logistics, and closeout.
Familiarity with MEP, structural, low-voltage, and architectural coordination issues related to equipment installation.
Ability to build and manage equipment logs, and to read and interpret drawings, specifications, equipment cut sheets, installation manuals, and coordination documents.
Experience working across owner, vendor, design, GC, trade, commissioning, and operations stakeholders on a live project.
Proficiency in Procore and Autodesk Construction Cloud, or comparable project management and document control platforms.
Proficiency in Smartsheet and Excel for log management, tracking, and reporting.
Proficiency in Bluebeam for drawing review and markup.
Proficiency in Synchro and Navisworks for 4D sequencing and model review, or comparable visual planning tools.
Working knowledge of construction documents, submittals, and equipment coordination workflows.
Ability to maintain structured data at scale, including equipment registers, metadata, and asset records.
Understanding of construction schedules and the ability to read installation windows and critical-path impacts.
Working proficiency across Procore, Autodesk Construction Cloud, Bluebeam, Smartsheet, Excel, and 4D review tools such as Synchro or Navisworks.