Accounting Administrator

VentureWell

. Manage the finance@ email inbox for inquiries and bill delivery .

Posted 10/28/2026full-timeRemote • United StatesMid-LevelSenior💰 $50,000 - $65,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in managing accounts payable operations, including vendor onboarding, payment processing, and compliance with internal controls and fraud prevention. Proficient in accounting best practices and tools, with a strong focus on organization, communication, and customer service.

Highest-signal resume keywords

Accounts Payable ManagementVendor OnboardingGAAP KnowledgeMicrosoft Excel ProficiencyFraud Prevention Procedures

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Accounts PayableVendor Record MaintenancePayment ProcessingBank ReconciliationPurchase Order EntryExpense MonitoringForm 1099 ReportingInternal ControlsRisk ManagementAccounting Best Practices

Soft Skills

Customer ServiceCommunication SkillsTime ManagementOrganization SkillsAbility to Prioritize

Tools & Technologies

NetSuiteConcurSalesforceSage IntacctG SuiteMicrosoft Office

Industry Keywords

Nonprofit EnvironmentHigher EducationFederal Uniform GuidanceAudit PreparationAsset Safeguarding

Tech Stack

Tools & technologies

Cloud

About the role

Key responsibilities & impact

Manage the finance@ email inbox for inquiries and bill delivery
Assist with vendor onboarding and vendor record maintenance in NetSuite
Validate vendor banking information according to internal controls and fraud prevention procedures
Organize bills, supporting documentation, approval routing, and weekly payment timelines
Coordinate weekly bill entry with Accountants and other Accounting Administrators
Aggregate approved bills, set up payments, coordinate Signatory approvals, and resolve payment issues
Enter Purchase Orders in NetSuite as needed
Monitor expenses for compliance with Federal Uniform Guidance and funder policies
Maintain accounts payable, vendor file, fraud prevention, and asset safeguarding practices
Assist with annual Form 1099 reporting and AP-related filings
Prepare monthly bank reconciliations
Assist with monthly credit card reconciliations and Concur processing
Review outstanding checks and purchase orders and resolve issues with vendors and internal teams
Assist with cash receipts, bank transfers, and deposits during Accountant absences
Support external audit preparation and internal audit and control procedures
Provide accounting and administrative support to the Finance & Administration team
Maintain accurate electronic accounting files

Requirements

What you’ll need

Previous experience managing medium- to high-volume accounts payable operations strongly preferred
Experience in a nonprofit or higher education environment preferred
Familiarity with accounts payable fraud prevention, internal controls, and risk management procedures preferred
Knowledge of accounting best practices, laws, standards, and GAAP strongly preferred
Proficiency with Microsoft Office tools required
Advanced Microsoft Excel proficiency, including VLOOKUP and/or pivot tables, preferred
Digital fluency with cloud-based office tools such as G Suite, CRMs and/or ERPs including Salesforce, NetSuite, and Sage Intacct
Familiarity with team collaboration tools and web-based applications such as Concur and Stampli
Excellent customer service and communication skills
Exceptional time management and organization skills
Ability to prioritize in a changing environment
Ability to work with competing and changing priorities, tight deadlines, and independently learn new tools and processes quickly
Excellent written and oral communication skills
Commitment to equity, environmental sustainability, and high-quality work
Employment eligibility will be verified with E-Verify

Benefits

Comp & perks

403(b) with 200% match up to a maximum VentureWell contribution of 10% when the employee contributes 5% (eligible after one year of service for the match)
Medical, Dental, and Vision insurance
$1,000 home office stipend upon hire
Aim for employees not to work more than a 40-hour workweek
20 paid vacation days
12 paid holidays
12 paid wellness days
Work-life balance focus
Intentional and collaborative work culture
Equal employment opportunities and inclusive, accessible workplace