VentureWell

Associate

• Follow and implement data cleaning and updating protocols
• Monitor and review data integrity across various systems
• Prepare data for analysis
• Input information into databases and systems to maintain records
• Verify information with external sources and ensure data accuracy and quality control
• Resolve routine issues in multiple-year data collection processes
• Identify trends in data quality issues and share insights with colleagues
• Assist in developing data visualizations for reporting
• Support configuration of forms and tools for data collection
• Participate in stakeholder and team meetings
• Participate in routine project platform maintenance activities
• Produce documentation about processes, data collection methods, and other decision points
• Report to a Data Intelligence Analyst

Data Intelligence Associate – Limited Term, 1 Year

Administration

• Support administration of VentureWell’s grants, competitions, and direct subaward programs across multiple program areas
• Create, develop, launch, and execute end-to-end grants and competition workflows
• Support application intake, review, approvals, applicant notification, onboarding, contracting, award modifications, and reporting
• Develop and update guidelines, application questionnaires, evaluation criteria, and grant materials
• Build, launch, and manage Requests for Proposals, including application screening, reviewer coordination, panel notetaking, and reviewer guidance
• Provide customer service and technical support to applicants, grantees, reviewers, faculty, institutions, board members, and staff
• Manage grantee, prize winner, and subrecipient notifications, onboarding, awards, and ongoing communications
• Collect onboarding documentation and facilitate timely award disbursement
• Perform onboarding, compliance review, vendor setup, and contracting for grant recipients and subrecipients
• Prepare reports and reconciliations concerning applications, onboarding, financial commitments and payments, and portfolio management
• Develop, adapt, and document grants administration processes and workflows
• Maintain process documentation and templates
• Support internal requests for Grants Administration assistance and explain grants, finance, contracts, and procurement processes
• Identify software improvements, troubleshoot issues, and serve as Product Expert on the software development and management team
• Optimize grants software and tools, including shared email, Asana, Google Shared Drive, Salesforce, AirTable, and AdobeSign
• Maintain the Grants Administration Shared Drive and consistent record management practices
• Support training on grants administration policies, systems, and workflows
• Report to the Procurement & Grants Manager

Data Intelligence Associate – Limited Term, 1 Year

Grants Administration Officer