Grants Administration Officer

VentureWell

. Support administration of VentureWell’s grants, competitions, and direct subaward programs across multiple program areas .

Posted 9/25/2026full-timeRemote • United StatesMid-LevelSenior💰 $75,000 - $88,000 per yearWebsite

Tech Stack

Tools & technologies

Cloud

About the role

Key responsibilities & impact

Support administration of VentureWell’s grants, competitions, and direct subaward programs across multiple program areas
Create, develop, launch, and execute end-to-end grants and competition workflows
Support application intake, review, approvals, applicant notification, onboarding, contracting, award modifications, and reporting
Develop and update guidelines, application questionnaires, evaluation criteria, and grant materials
Build, launch, and manage Requests for Proposals, including application screening, reviewer coordination, panel notetaking, and reviewer guidance
Provide customer service and technical support to applicants, grantees, reviewers, faculty, institutions, board members, and staff
Manage grantee, prize winner, and subrecipient notifications, onboarding, awards, and ongoing communications
Collect onboarding documentation and facilitate timely award disbursement
Perform onboarding, compliance review, vendor setup, and contracting for grant recipients and subrecipients
Prepare reports and reconciliations concerning applications, onboarding, financial commitments and payments, and portfolio management
Develop, adapt, and document grants administration processes and workflows
Maintain process documentation and templates
Support internal requests for Grants Administration assistance and explain grants, finance, contracts, and procurement processes
Identify software improvements, troubleshoot issues, and serve as Product Expert on the software development and management team
Optimize grants software and tools, including shared email, Asana, Google Shared Drive, Salesforce, AirTable, and AdobeSign
Maintain the Grants Administration Shared Drive and consistent record management practices
Support training on grants administration policies, systems, and workflows
Report to the Procurement & Grants Manager

Requirements

What you’ll need

At least 3 years of related experience within grant administration in a non-profit organization, foundation, or government entity is required
Experience in proposal and grant administration design, development and delivery is required
Strong project management skills and ability to manage and replicate end-to-end workflows in order to meet deadlines and deliver excellent customer service
Accomplished written and oral communication skills with an ability to articulate and synthesize information in a compelling and organized manner
Ability to analyze and interpret data and source material in order to extract key information and deliver compelling recommendations
Highly adaptable; detail orientation in complex and ambiguous situations with enthusiasm and solutions orientation
High degree of digital fluency using cloud-based office tools such as GSuite, CRMs, team collaboration tools, and other web-based applications
Ability to succeed in an environment with competing and changing priorities and tight deadlines
Ability to build solid collaborative working relationships and be a team player with a customer service orientation
Commitment to embedding equity for all in internal practices, culture, and programs
Openness and engagement in personal, professional, and organization-wide learning
Curiosity and commitment to environmental sustainability
Self-starter with excellent attention to detail and commitment to delivering high-quality work
Ability to independently learn new tools and work processes quickly
Excellent written and oral communication skills

Benefits

Comp & perks

403 (b) with 200% match up to a maximum contribution from VentureWell of 10% when the employee puts in 5% (eligible after one year of service for the match)
Medical, Dental, and Vision insurance
$1,000 home office stipend upon hire
Work weeks that reflect a focus on work-life balance
Aim for employees in this position to not work more than a 35-hour workweek
20 paid vacation days
12 paid holidays
12 paid wellness days
A culture where people work intentionally and collaboratively in pursuit of our mission
Values the organization believes in