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Proposal Coordinator
Vertex Resource Group. Coordinate the end-to-end proposal process for RFPs, RFQs, EOIs, and other solicitations .
Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates expertise in proposal coordination, technical writing, and business development, with a strong focus on effective communication and attention to detail. Proficient in utilizing Microsoft Office and AI tools to enhance proposal processes and deliver high-quality submissions.
Highest-signal resume keywords
Proposal CoordinationTechnical WritingMicrosoft Office ProficiencyEditing and ProofreadingBusiness Development Support
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Proposal DevelopmentTechnical WritingDocument ManagementBudget PreparationCompliance MatricesAction-Item TrackingSubmission ChecklistsVersion ControlContent Library ManagementProject Scheduling
Soft Skills
Exceptional Written CommunicationVerbal CommunicationAttention to DetailTime ManagementCollaboration
Tools & Technologies
AI ToolsMicrosoft WordMicrosoft PowerPointMicrosoft ExcelMicrosoft OutlookProposal Management SystemsCRM Systems
Industry Keywords
Business DevelopmentMarketingEnvironmental ExperienceEngineering ExperienceOil & Gas ExperienceInfrastructure ExperienceWestern Canada
About the role
Key responsibilities & impact- Coordinate the end-to-end proposal process for RFPs, RFQs, EOIs, and other solicitations
- Review solicitation documents to identify requirements, deadlines, evaluation criteria, and submission procedures
- Develop and maintain proposal schedules, compliance matrices, action-item trackers, and submission checklists
- Lead or coordinate development of Statements of Qualifications, technical resumes, project examples/case studies, biographies, budgets and estimate templates, and scheduling tools
- Draft, edit, format, and proofread proposal content with subject matter experts and project managers
- Partner with the corporate marketing team to incorporate messaging, project descriptions, and supporting materials
- Develop marketing tools by industry and service line
- Coordinate auxiliary resources such as diagrams, GIS graphics, and interactive materials
- Use AI tools and current technology platforms to enhance and streamline proposal creation
- Contribute to go/no-go evaluation of RFP/RFQ opportunities
- Coordinate internal reviews, incorporate feedback, and maintain version control
- Support proposal content libraries, templates, resumes, and reusable materials
- Assist with proposal presentations, interview preparation, and related business development activities
- Provide general administrative support to the Business Development team
- Identify and recommend improvements to proposal processes, templates, and tools
Requirements
What you’ll need- Diploma or degree in Business, Marketing, Communications, English, Science, Office Administration, or a related field; equivalent experience will be considered
- 0–5 years of experience in proposal coordination, technical writing, business development, marketing, or a related role
- Exceptional written and verbal communication skills
- Strong editing and proofreading ability
- Comfortable with, or eager to learn, AI tools and other technology platforms
- Proficiency with Microsoft Office (Word, PowerPoint, Excel, Outlook)
- Strong attention to detail and time management
- Ability to manage multiple deadlines at once
- Ability to work independently and collaboratively
- Ability to gather information from busy subject matter experts
- Environmental, engineering, oil & gas, or infrastructure experience in Western Canada is an asset
- Experience with document management, CRM, or proposal management systems is an asset
- Professional judgment and discretion
- Ability to maintain confidentiality of sensitive company and client information
Benefits
Comp & perks- Competitive compensation, commensurate with education and experience
- A comprehensive benefits package
- Opportunities for professional growth — from entry-level through senior proposal roles
- A collaborative and supportive team environment
- Exposure to a variety of projects, clients, and industries
- Health, safety and community well-being support through numerous endeavors at locations across North America