Executive Assistant

Vibe.co

. Own calendars end to end for the executive team .

Posted 11/10/2026full-timeNew York City • New York • United StatesMid-LevelSenior💰 $70,000 - $130,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in managing complex executive calendars and travel logistics, with a strong focus on prioritization and project tracking. Proficient in collaborating with executive teams and external partners to ensure seamless operations and effective communication.

Highest-signal resume keywords

Calendar ManagementExecutive Travel CoordinationProject TrackingAI Tools UtilizationWorking Proficiency in French

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Calendar ManagementTravel CoordinationProject TrackingMeeting PreparationConflict Resolution

Soft Skills

Reliability Under PressureJudgmentCommunication

Tools & Technologies

AI Tools

Industry Keywords

Hypergrowth CompanyScale-Up Tech CompanyExecutive Assistant

About the role

Key responsibilities & impact

Own calendars end to end for the executive team
Coordinate scheduling across the executive team in New York and Paris
Flag calendar conflicts early and recommend what to move or postpone
Partner with executive assistants at Walmart and other external partners to keep cross-company meetings on track
Plan complex executive travel between New York, Paris, and partner sites across the US
Organize executive offsites from first booking to final agenda
Handle room, restaurant, and venue bookings
Prepare briefing materials for key executive meetings
Drive meeting follow-ups so decisions turn into action
Define how the role works at Vibe as its first Executive Assistant
Learn key projects to help leaders prioritize their time
Track cross-functional project progress as the role expands toward executive business partner work

Requirements

What you’ll need

5–6+ years supporting founders or C-level executives who clearly trusted your judgment
Experience in this role at a hypergrowth or scale-up tech company
Experience owning several executives’ calendars end to end, including complex US–Europe travel and coordination with EAs at large partner companies
Track record of owning prioritization, pushing back on executives, recommending what to move or postpone, and tracking projects beyond the calendar
Reputation for reliability under pressure and direct feedback
Hands-on use of AI tools in daily work, with ability to explain how they change your output
Working proficiency in French is helpful for supporting Paris-based leaders and partners day to day

Benefits

Comp & perks

Variable pay — Based on real Vibe business goals.
Full health coverage — Comprehensive medical, dental, and vision insurance.
401(k) with matching
Flex PTO
Workspace worth showing up for — Flatiron office with flexibility built in
Parental leave — Paid leave for all parents.
Annual offsite — The whole team, once a year.