Medical Assistant, Patient Service Rep – OB/GYN

Village Medical

. Assist physician, PA or NP with clerical duties, patient flow/care, procedures, and scheduling hospital and ambulatory admissions.

Posted 9/23/2026full-timeWest Orange • New Jersey • United StatesMid-LevelSenior💰 $22 - $27 per hourWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates proficiency in managing patient flow, scheduling, and clerical duties within a healthcare setting, while ensuring accurate documentation in EHR and PMS systems. Possesses strong organizational and interpersonal skills to facilitate effective communication and coordination with medical staff and patients.

Highest-signal resume keywords

Medical Assistant CertificationEHR ManagementPatient SchedulingMedical Terminology KnowledgeInterpersonal Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

EHR TaskingOrder Management SystemVital Signs DocumentationMedication List ReviewSurgery Schedule CoordinationPre-Admission Testing ManagementInsurance Pre-CertificationPatient Forms CompletionDiagnostic Test SchedulingProblem Solving

Soft Skills

Strong Interpersonal SkillsOrganizational SkillsCritical ThinkingCommunication Skills

Tools & Technologies

EHRPMSOrders Management System

Certifications & Qualifications

Medical Assistant CertificationHeart Saver Certification

Industry Keywords

Patient CareClerical DutiesSurgical ProceduresUniversal Safety PrecautionsTransition of Care

About the role

Key responsibilities & impact

Assist physician, PA or NP with clerical duties, patient flow/care, procedures, and scheduling hospital and ambulatory admissions.
Schedule and enter diagnostic tests and procedures into the orders management system.
Coordinate required testing prior to admission and ensure information and consents are available.
Arrange, type, and distribute surgery schedules.
Complete necessary patient forms accurately.
Communicate problems, concerns, or issues to the Supervisor and/or Manager.
Obtain and document vital signs in the EHR.
Review and update medication lists and document allergies in the EHR.
Use EHR tasking and enter orders and appointments in PMS and EHR.
Provide referrals and consult orders in PMS and EHR.
Follow universal safety precautions when administering medications and disposing of medical waste.
Maintain proficiency with department-specific equipment and report malfunctions.
Facilitate transition of care to UCC/Hospital.
Book and schedule inpatient, outpatient, and special procedures.
Arrange specialty equipment/services and coordinate with outside vendors or contracted services.
Submit required documents for hospital and patient procedures.
Manage pre-admission testing data, insurance and pre-certification requirements, rescheduling, cancellations, and surgical procedure logs.
Maintain positive working relationships with physicians and nursing staff.
Perform other duties as required.

Requirements

What you’ll need

High School Diploma or equivalent, required.
Medical Assistant Certification Required
Heart saver certification required.
Ability to communicate in English, both orally and in writing.
Strong interpersonal and organizational skills.
Ability to perform diverse work assignments with time limitations with a high degree of accuracy.
Ability to use problem solving, critical thinking and priority setting skills.
Knowledge of medical terminology preferred.
2-4 years experience preferred.

Benefits

Comp & perks

Medical coverage
Dental coverage
Life insurance
Disability coverage
Vision coverage
FSA coverage
401k savings plan