Office Supervisor, Non-Clinical / RN / LPN

Village Medical

. Plan, organize, and coordinate daily operations to ensure quality patient care and liaise between physicians and staff .

Posted 11/5/2026full-timeWestfield • New Jersey • United StatesJunior💰 $63,500 - $79,400 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong leadership in managing clinical operations and fostering a patient-centric environment while ensuring compliance with healthcare standards. Proficient in scheduling, communication, and maintaining accurate patient records.

Highest-signal resume keywords

Management ExperiencePatient Care CoordinationEHR ExperienceMicrosoft Office ProficiencyInterpersonal Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Patient Chart ManagementData Entry SkillsMedical Terminology KnowledgeScheduling AppointmentsCompliance Monitoring

Soft Skills

Customer Service SkillsProblem SolvingCritical ThinkingOrganizational SkillsCommunication Skills

Tools & Technologies

Practice Management SystemDepartmental SystemsAncillary Systems

Certifications & Qualifications

High School Graduate or GED

Industry Keywords

OSHA ComplianceHIPAA StandardsClinical OperationsPatient-Centric CareFront Desk Operations

About the role

Key responsibilities & impact

Plan, organize, and coordinate daily operations to ensure quality patient care and liaise between physicians and staff
Schedule hospital and ambulatory admissions/procedures, coordinate required testing, and ensure admission information and consents are available
Support a patient-centric urgent care experience from welcome to departure
Foster an inviting and hospitable patient environment
Manage front desk operations and monitor registration delays and follow-up needs
Provide leadership and support in day-to-day clinical operations
Communicate and enforce policies and procedures, including emergency protocols
Complete monthly staff schedules and manage PTO requests
Identify staffing needs and utilize resources effectively
Build positive communication with physicians and enhance practice success
Coach, manage, and develop staff
Schedule patient appointments, tests, referrals, and future appointments
Prepare and maintain patient charts and medical records
Monitor supply inventory and direct requisitions
Perform clerical duties including faxing, photocopying, filing, and mailings
Obtain, verify, and update patient information while maintaining confidentiality
Monitor compliance with OSHA and HIPAA standards and report concerns

Requirements

What you’ll need

1-3 years of management experience required
High School Graduate or GED required
Associate Degree preferred
Good computer skills, including knowledge of PC and Microsoft Office programs
Ability to communicate in English, both orally and in writing
Ability to use problem solving, critical thinking and priority setting skills
Excellent interpersonal and customer service skills
Accurate computer data entry skills
Ability to organize and perform multiple tasks in a timely manner
Knowledge of medical office and terminology preferred
Experience with EHR, Practice Management System and Departmental/Ancillary Systems preferred

Benefits

Comp & perks

Medical coverage
Dental coverage
Life coverage
Disability coverage
Vision coverage
FSA coverage
401k savings plan