Business Office Manager

Villas of Holly Brook

. Assemble and maintain resident and employee files according to company standards and state regulations .

Posted 10/24/2026full-timeBloomington • Illinois • United StatesMid-LevelSenior💰 $18 - $21 per hourWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong organizational skills and attention to detail in maintaining resident and employee files, ensuring compliance with state regulations. Proficient in effective communication and capable of managing multiple priorities in a healthcare office environment.

Highest-signal resume keywords

Office Management ExperienceEffective Communication SkillsKnowledge of MS OfficeAbility to Manage Multiple PrioritiesCompassion for Working with the Elderly

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

File ManagementInventory ManagementBank DepositsAccounting AssistanceDocument ControlProject Follow-ThroughRecord KeepingEmergency Preparedness

Soft Skills

Team CollaborationCompassionResponsibility

Tools & Technologies

Telephone SystemComputer SystemsThermostat ControlsAlarm SystemFire AlarmNurse Call System

Certifications & Qualifications

Valid Driver's License

Industry Keywords

Healthcare SettingResident CareEmployee In-ServicesState Regulations

About the role

Key responsibilities & impact

Assemble and maintain resident and employee files according to company standards and state regulations
Make bank deposits in a timely fashion
Provide assistance to home office to ensure monthly accounting close is accurate, complete, and timely
Maintain inventory and order office supplies
Maintain knowledge of telephone system, computers, thermostat controls, alarm system, fire alarm, and nurse call system programming
Maintain community client roster in compliance with state regulations
Maintain current listings of employee phone numbers and critical service providers for emergencies
Ensure all employees have criminal record clearance on file
Ensure documents used in day-to-day operations are the correct version and present a positive image of the community
Ensure adequate brochures and move-in packets are ready for tours and admissions
Maintain records of employee in-services

Requirements

What you’ll need

High school diploma or general education degree (GED) preferred
Experience as office manager in healthcare setting preferred
High level of ability in effective and succinct communication, written, and oral with residents, families, staff, vendors and the general public
Valid driver's license
Must have compassion for the desire to work with the elderly
Must demonstrate the ability to work responsibly as a team member as well as an individual
Working knowledge of computers including Excel, Word, and MS Office is required
Ability to manage multiple priorities simultaneously
Ability to follow through with complex and detailed projects to completion
Must be able to perform duties and responsibilities (essential job functions), with or without reasonable accommodations

Benefits

Comp & perks

Medical, dental, vision insurance
Paid time off; accrue immediately
Life Insurance paid by company
Short term Disability
Long term Disability
Accident Insurance
401k with match starting immediately upon hire
DailyPay (Advanced pay product); work today, get paid tomorrow
Discount meals while working -$3/meal