Assistant Program Director – Operations

Vinfen

. Assist the Director of Service, Senior Program Directors, and Program Directors with financial, service utilization, and administrative operations .

Posted 10/7/2026full-timeWeymouth • Massachusetts • United StatesLead💰 $57,072 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in financial management practices within human service organizations, including budget preparation, financial reporting, and compliance with regulations. Capable of providing leadership and training to staff while managing competing priorities and ensuring administrative efficiency.

Highest-signal resume keywords

Financial ManagementBudget PreparationOperations ManagementLeadership and TrainingAnalytical Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Fiscal ManagementFinancial ReportingBudget ForecastingAccounting CorrectionsBilling ProcessesExpense ManagementRecord-KeepingUtilization ManagementAdministrative OperationsClient Expense Accounts

Soft Skills

Organizational SkillsCommunication SkillsProblem-SolvingNegotiation SkillsSensitivity to Diversity

Tools & Technologies

Personal Computer ApplicationsCalculatorOffice Equipment

Certifications & Qualifications

High School Diploma or EquivalentValid US Driver's License

Industry Keywords

Human Service OrganizationsFinancial ComplianceAdministrative EfficiencyService UtilizationCultural Sensitivity

About the role

Key responsibilities & impact

Assist the Director of Service, Senior Program Directors, and Program Directors with financial, service utilization, and administrative operations
Ensure standards and regulations established by Vinfen and funding sources are followed
Prepare and monitor program budgets, forecasts, and amendments
Liaise with Vinfen’s Finance Department on accounting, billing, and payroll issues
Analyze financial reports and initiate accounting corrections
Manage and reconcile program fees and rent collection for persons served
Review and reconcile petty cash
Monitor and reconcile Representative Payee and Client Expense Accounts
Train program management and staff on administrative and financial functions
Develop and distribute expense and utilization management reports
Manage billing processes, including EIM and Food Stamps, for accuracy and timeliness
Participate in internal and external business-operations meetings with Vinfen and funding sources
Design and implement systems to improve administrative efficiency and effectiveness
Maintain current knowledge of financial issues and processes related to Vinfen and funding sources
Provide direction to administrative support staff
Perform other related duties as required

Requirements

What you’ll need

Two to three years’ experience in progressively responsible fiscal management
A high school diploma or equivalent is required
Bachelor’s degree strongly preferred
Knowledge of operations management procedures and practices
Knowledge of financial management practices in human service organizations
Organizational, analytical, and communication skills
Excellent record-keeping skills
Ability to negotiate and solve problems
Ability to provide leadership and training to others
Knowledge of personal computer applications and equipment
Sensitivity to cultural, religious, racial, disability, and gender issues
Ability to manage many competing priorities
Ability to work in a professional and confidential capacity
Valid US driver’s license presented at employment
At least 21 years of age
Maintained a valid US driver’s license for at least six months
Ability to pass a driver’s screening background check
Safe driving record if driving
Adequate insurance if using a personal vehicle
Ability to stand, walk, bend, kneel, stoop, crouch, crawl, climb, and perform physically active duties
Ability to lift at least 25 pounds using proper lifting techniques or a two-person lift
Ability to operate a computer, calculator, copier, printer, and other office equipment
Ability to sit, reach, climb stairs, and maneuver through narrow spaces or hallways
Ability to assist clients with tasks of daily living
Ability to remain stationary 50% of the time as needed
Ability to speak, hear, and communicate with clients, staff, and external representatives
Close, distance, color, peripheral, and depth vision, plus ability to adjust focus

Benefits

Comp & perks

A fully funded 401(a), employer-sponsored retirement plan requiring no employee contribution
Employee-funded 403(b) plan
Medical, Dental and Vision plans for eligible employees scheduled to work 30 hours per week or more
Employer contribution toward the cost of medical insurance
Employer-paid Life, Accidental Death & Dismemberment and Long-Term Disability Insurance
Employer-paid Short-Term Disability Insurance for qualifying employees
Flexible Spending Reimbursement Accounts (Health and Dependent care)
Voluntary Term Life, Whole Life, Accident, Critical Illness, and Hospital Indemnity Insurance
Generous paid time off for employees scheduled to work 20 hours or more per week