Learning Systems & Compliance Data Specialist

Vinfen

. Ensure training enrollments are correct in Vinfen’s LMS and research and correct enrollment errors .

Posted 11/2/2026full-timeAllston • Massachusetts • United StatesJuniorMid-Level💰 $60,000 - $65,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in LMS administration, training coordination, and compliance tracking within regulated environments. Proficient in data management, reporting, and communication to support training operations and certification processes.

Highest-signal resume keywords

LMS AdministrationCompliance TrackingData ManagementTraining CoordinationReporting Tools

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

LMS AdministrationCompliance TrackingData ManagementReportingMicrosoft ExcelGoogle SheetsReliasPower BITableauSOP Writing

Soft Skills

Problem-SolvingAttention to DetailCommunicationCustomer ServiceTime Management

Tools & Technologies

ZoomTeamsLMS NavigationMultimedia Tools

Certifications & Qualifications

American Red Cross CPR/First Aid Instructor Certification

Industry Keywords

Training CoordinationHealthcareEducationRegulated Training EnvironmentsHRIS

Tech Stack

Tools & technologies

Tableau

About the role

Key responsibilities & impact

Ensure training enrollments are correct in Vinfen’s LMS and research and correct enrollment errors
Review and verify training rosters, LMS completion records, and HRIS data
Track recurring errors and recommend corrective solutions
Write and update procedures and SOPs for Training Operations and LMS teams
Test LMS updates, course catalog modifications, and process changes for functionality and data integrity
Coordinate employee enrollment in required trainings, including class assignments, waitlists, cancellations, and rescheduling
Track required certifications including MAP, Relias training, Safety Care, CPR/First Aid, and related certifications
Monitor certification expiration dates and notify employees and supervisors about renewals
Create, maintain, and update employee LMS profiles and access
Update course assignments, learning paths, and course catalog information
Resolve LMS-related enrollment and completion inquiries and escalate complex issues
Develop and maintain reports and dashboards consolidating enrollment, LMS, and certification data
Send compliance reports and run reports on request
Support audit preparation by ensuring training records are accurate, complete, and accessible
Respond to inquiries about enrollment, certification status, deadlines, and LMS access
Develop job aids and communications for process changes
Facilitate in-person and virtual instructor-led training as needed, approximately 15–20% of time
Support New Hire Orientation and CPR, First Aid, AED, and Narcan training
Provide cross-functional support during busy certification periods and system changes

Requirements

What you’ll need

2+ years of experience in training coordination, scheduling, LMS administration, compliance tracking, HR data, or related administrative work
Experience in human services, healthcare, education, or other regulated training environments
Hands-on experience with an LMS; Relias or similar preferred
Familiarity with LMS user, enrollment, and assignment administration
Experience matching data between systems such as an LMS and HRIS
Experience with compliance or certification tracking in a regulated environment
Experience with reporting or dashboard tools such as Power BI, Tableau, or similar
Proficiency with Microsoft Excel and/or Google Sheets
Ability to write clear procedures and job aids
Strong problem-solving skills, including identifying why errors happen
Strong attention to detail and ability to manage high-volume data tasks accurately
Ability to balance priorities across two teams and meet deadlines
Strong written and verbal communication and customer service skills
Proficiency with Zoom, Teams, LMS navigation, and basic multimedia tools
High School diploma or GED required
American Red Cross CPR/First Aid Instructor certification required within 30 days of hire
Ability to stand, walk, bend, kneel, stoop, crouch, crawl, climb, and lift at least 25 pounds
Ability to operate a computer and office equipment
Ability to assist clients with tasks of daily living
Ability to speak, hear, and communicate with clients, staff, and external representatives
Driving is not required

Benefits

Comp & perks

A fully funded 401(a), employer-sponsored retirement plan requiring no employee contribution
Employee-funded 403(b) plan
Medical, Dental and Vision plans for eligible employees scheduled to work 30 hours per week or more
Employer contribution toward the cost of medical insurance
Employer-paid Life, Accidental Death & Dismemberment and Long-Term Disability Insurance
Employer-paid Short-Term Disability Insurance for qualifying employees
Flexible Spending Reimbursement Accounts (Health and Dependent care)
Voluntary Term Life, Whole Life, Accident, Critical Illness, and Hospital Indemnity Insurance
Generous paid time off for employees scheduled to work 20 hours or more per week
Hybrid work arrangement