Training Enrollment & Certification Coordinator

Vinfen

. Enroll staff into required learning programs and maintain roster accuracy across systems .

Posted 10/20/2026full-timeAllston • Massachusetts • United StatesJunior💰 $58,000 - $61,500 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in training coordination and compliance tracking, with proficiency in LMS platforms and document management systems. Strong organizational and communication skills are essential for managing enrollment processes and maintaining accurate records.

Highest-signal resume keywords

Training CoordinationCompliance TrackingLMS PlatformsMicrosoft ExcelCustomer Service

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Data ValidationReport GenerationCertification TrackingDocument ManagementSOP UploadingEnrollment ProcessingClass SchedulingHigh-Volume Data ManagementCompliance Dashboard SupportTraining Material Management

Soft Skills

Attention to DetailStrong Communication SkillsTime ManagementCustomer Service SkillsAbility to Manage Multiple Priorities

Tools & Technologies

ReliasSharePointLMS PlatformsMicrosoft ExcelGoogle Sheets

Certifications & Qualifications

High School DiplomaGEDCPR/First Aid Certification

Industry Keywords

Human ServicesHealthcareEducationCompliance-Driven Environments

About the role

Key responsibilities & impact

Enroll staff into required learning programs and maintain roster accuracy across systems
Process class assignments, waitlists, cancellations, and rescheduling tasks
Communicate enrollment confirmations, instructions, and reminders to learners and supervisors
Schedule and track New Employee Trainings and identify instructors
Track required certifications including MAP, Relias training, Safety Care, CPR/First Aid, and update completion records
Run reports on upcoming expirations and overdue certifications and send notifications
Support compliance dashboards and certification logs
Pull routine compliance and enrollment reports for leadership and stakeholders
Perform data validation and partner with the LMS Administrator to resolve errors or mismatches
Support audit preparation by maintaining accessible documentation and records
Own and maintain the L&D SharePoint document library, including folder structure, naming standards, permissions, version control, and archiving
Upload and update SOPs, job aids, forms, and training materials
Ensure staff access to current approved documentation
Respond to inquiries about enrollment, certification status, deadlines, and next steps
Send standardized notices and reminders
Assist with training announcements and process updates
Provide operational support during high-volume certification cycles or system transitions
Back up Senior Coordinator duties during absences or peak workloads
Produce job aids and perform other related duties

Requirements

What you’ll need

1+ years of experience in training coordination, HR administration, compliance tracking, or related administrative work
Experience in human services, healthcare, education, or compliance-driven environments
Familiarity with LMS platforms; Relias preferred
Experience with SharePoint or other document management platforms
Strong attention to detail and ability to manage high-volume data tasks
Proficiency with Microsoft Excel and/or Google Sheets
Strong written and verbal communication skills
Ability to meet deadlines and manage multiple priorities
Strong customer service skills and ability to interact with all levels of the organization
Strong time management skills
High School diploma or GED required
Ability to lift at least 25 pounds using proper lifting techniques
Ability to operate a computer and office equipment such as a calculator, copier, and printer
Ability to remain in a stationary position 50% of the time as needed
Ability to bend, reach, file, sit, stand, and move around the facility
Ability to speak, hear, and communicate with clients, staff, and external representatives
Specific vision abilities including close, distance, color, peripheral vision, depth perception, and ability to adjust focus

Benefits

Comp & perks

A fully funded 401(a), employer-sponsored retirement plan requiring no employee contribution
Employee-funded 403(b) plan
Medical, Dental and Vision plans for eligible employees scheduled to work 30 hours per week or more
Employer contribution toward the cost of medical insurance
Employer-paid Life, Accidental Death & Dismemberment and Long-Term Disability Insurance
Employer-paid Short-Term Disability Insurance for qualifying employees
Flexible Spending Reimbursement Accounts for Health and Dependent care
Voluntary Term Life, Whole Life, Accident, Critical Illness, and Hospital Indemnity Insurance
Generous paid time off for employees scheduled to work 20 hours or more per week
Hybrid work arrangement