Personal Assistant – Life Admin, Digital Organisation

VirtuHire

. Review, organise and prioritise outstanding personal administration and projects .

Posted 10/6/2026part-timeRemote • South AfricaMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong organisational and project-management abilities, with a focus on personal administration and the use of modern productivity tools. Capable of managing complex tasks independently while maintaining high levels of discretion and professionalism.

Highest-signal resume keywords

Personal Administration ManagementProject ManagementDigital Organisation SkillsGoogle Workspace ProficiencyBilingual English And French

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Task ManagementEmail ManagementCalendar ManagementCloud Storage ManagementDocument OrganisationResearch SkillsProfessional CorrespondenceDiscretion HandlingLife AdministrationProductivity Systems

Soft Skills

Strong Organisational SkillsExcellent Communication SkillsProactive Follow-UpIndependenceConfident Telephone Skills

Tools & Technologies

Google WorkspaceGmailNotionTodoistPassword ManagersAI-Based Productivity Tools

Industry Keywords

Family Office ExperiencePrivate Client ManagementConcierge ServicesLifestyle ManagementInternational Organisation Liaison

Tech Stack

Tools & technologies

Cloud

About the role

Key responsibilities & impact

Review, organise and prioritise outstanding personal administration and projects
Create a structured action plan for managing a large backlog of tasks
Break complex or long-standing projects into manageable steps and drive them through to completion
Manage personal email, inbox organisation and correspondence
Organise digital files, documents, cloud storage and personal information
Manage calendars, appointments, reminders and important deadlines
Establish and maintain task-management and productivity systems
Make calls and conduct written outreach on behalf of the individual
Liaise professionally with banks, utilities, insurers, service providers, government institutions and other organisations
Assist with administrative matters across the US, UK and France
Organise passwords, accounts and important digital information securely
Research solutions and service providers where required
Follow up proactively on outstanding matters without needing constant direction
Use modern productivity and AI tools to improve efficiency
Establish sustainable systems that keep personal administration organised over the long term

Requirements

What you’ll need

Minimum 4–5 years of experience as a Personal Assistant, Executive Assistant, Lifestyle Assistant, Professional Organiser or similar
Demonstrated experience managing personal/life administration, rather than solely corporate administration
Strong organisational and project-management abilities
Excellent written and spoken English
Confident making professional telephone calls and handling external correspondence
Strong digital organisation skills
Experience with email and inbox management, cloud storage, calendars and task-management systems
Comfortable using Google Workspace, Gmail, Notion, Todoist, password managers and AI-based productivity tools
Able to work independently and create structure without requiring detailed instructions
High level of discretion when handling private, personal and potentially financial information
Comfortable working with international organisations and service providers
Able to work with significant overlap into US Eastern Time
French language ability is advantageous
Previous experience handling personal administration in the UK or France is advantageous
Family office, private client, concierge or lifestyle-management experience is advantageous
Experience supporting busy executives, professionals or families is advantageous
Experience assisting individuals through significant life changes or periods of high administrative demand is advantageous