Executive Assistant

Visa

. Provide dependable administrative support to a Senior Vice President .

Posted 11/6/2026full-timeUnited StatesJunior💰 $73,600 - $114,300 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong administrative support capabilities, including calendar management, travel coordination, and expense processing, while maintaining confidentiality and professionalism. Proficient in leveraging AI tools to enhance efficiency in administrative tasks and collaboration across diverse teams.

Highest-signal resume keywords

Administrative Support ExperienceCalendar ManagementProficiency in Outlook, Word, Excel, PowerPoint, SharePointConfidential Information HandlingCollaboration Across Time Zones

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Administrative SupportExpense ProcessingTravel CoordinationSchedulingRecordkeepingMeeting PreparationAttention to DetailIssue IdentificationSolution ApplicationAI Tool Utilization

Soft Skills

Clear CommunicationProfessionalismDiscretionDependable Follow-ThroughGood Judgment

Tools & Technologies

OutlookWordExcelPowerPointSharePointCollaboration Tools

Industry Keywords

Executive SupportOperational SupportClient Focused EnvironmentFast-Paced EnvironmentData Protection

About the role

Key responsibilities & impact

Provide dependable administrative support to a Senior Vice President
Execute calendars, meetings and communications accurately and on time
Process expense reports and organize travel
Apply established administrative practices and escalate complex exceptions
Identify scheduling conflicts and operational risks early
Coordinate team meetings and events and maintain associated records
Partner with other assistants to ensure successful outcomes
Support projects by tracking actions, coordinating logistics and completing assigned deliverables
Collaborate with colleagues across multiple time zones and adapt to tight deadlines and high-pressure situations
Leverage AI to simplify recurring administrative tasks, including scheduling, meeting preparation, recordkeeping and team coordination
Protect confidential and sensitive information
Follow security, data-protection and responsible-use practices for digital and AI-enabled tools
Maintain professionalism, discretion and composure as priorities change

Requirements

What you’ll need

Minimum of 6 months of work experience or a Bachelor's Degree
2 or more years of work experience preferred
Bachelor’s degree or at least six months of professional work experience
Experience performing administrative, coordination or operational-support activities
Ability to handle confidential information professionally and discreetly
Two or more years of administrative or executive-support experience
Experience supporting Vice Presidents or comparable leaders in a fast-paced, client focused environment
Proficiency in Outlook, Word, Excel, PowerPoint, SharePoint and collaboration tools
Ability to manage calendars, meetings, travel and expenses using established processes
Demonstrated organization, attention to detail and dependable follow-through
Ability to identify issues, apply established solutions and escalate complex exceptions appropriately
Clear written and verbal communication skills
Ability to collaborate with diverse teams across locations and time zones
Demonstrates good judgment when reviewing AI-assisted work for accuracy and appropriateness before use or distribution
Validates outputs and protects confidential information
Willingness to learn new technologies, processes and administrative practices, and adopt emerging AI tools
Ability to work in the office at least 3 days per week
Willingness to travel 5–10% of the time

Benefits

Comp & perks

Potential bonus
Equity eligibility
Medical insurance
Dental insurance
Vision insurance
401(k)
FSA/HSA
Life insurance
Paid Time Off
Wellness Program