Bilingual Operations Specialist, Japanese, English

Vision RT Ltd

. Coordinate end-to-end import activities for equipment, spare parts, and operational shipments into Korea .

Posted 10/15/2026full-timeRemote • South KoreaMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in import/export administration, logistics coordination, and compliance with Korean business regulations. Proficient in managing customs clearance, supplier invoicing, and operational documentation while ensuring confidentiality and security of employee data.

Highest-signal resume keywords

Import/Export AdministrationCustoms ClearanceKorean Business AdministrationMicrosoft Office SuiteERP Systems

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Logistics CoordinationShipping Documentation ReviewHS Code ClassificationOperational ComplianceFinancial Record ManagementTender Submission SupportSupplier Invoice ManagementOperational Expense AdministrationEmployee Records ManagementKorean Import Regulations

Soft Skills

Organisational SkillsRecord-Management SkillsMulti-Priority ManagementCommunication Skills

Tools & Technologies

SageSAPOracle

Industry Keywords

Medical DevicesHealthcareTechnologyManufacturingRegulated Industries

Tech Stack

Tools & technologies

ERPOracle

About the role

Key responsibilities & impact

Coordinate end-to-end import activities for equipment, spare parts, and operational shipments into Korea
Review shipping documentation, including Commercial Invoices, Packing Lists, Certificates of Origin, and HS classifications
Request and follow up on documentation corrections with suppliers
Prepare and issue customs pre-notification documentation to brokers
Coordinate shipment schedules with suppliers, logistics providers, hospitals, and internal stakeholders
Manage customs clearance activities and respond to customs enquiries
Support HS code classification investigations and resolutions
Arrange final delivery schedules with customers, hospitals, and carriers
Manage incoming and outgoing inspections
Maintain shipment records, cost tracking, and operational documentation
Escalate and manage shipment exceptions
Support administration of the Korean legal entity, including registrations, government filings, utility payments, local taxes, statutory obligations, company credit, and tender eligibility
Manage supplier invoices and operational payments
Coordinate with Finance, tax agents, and auditors on corporate tax and VAT requirements
Support accounts payable and operational expense administration
Liaise with banking partners regarding operational banking activities
Maintain financial records for audit purposes
Maintain employee records and personnel files in accordance with local legislation
Manage onboarding, employment-change, and offboarding documentation
Support company insurance programmes and employee benefits administration
Maintain tender and regulatory compliance documentation
Coordinate employment verification and administrative HR requests
Ensure confidentiality and security of employee data and records
Act as the primary operational liaison among suppliers, freight forwarders, customs brokers, hospitals, government agencies, finance providers, and internal teams

Requirements

What you’ll need

3+ years' experience in operations administration, logistics coordination, import/export administration, supply chain support, or business operations
Experience working with customs clearance and import documentation
Strong understanding of Korean business administration and operational compliance requirements
Experience liaising with government agencies, customs brokers, and external service providers
Strong Microsoft Office skills, particularly Excel, Word, and Outlook
Excellent organisational and record-management skills
Fluent in Korean and business-level English and Japanese
Ability to manage multiple priorities in a fast-paced environment
Experience within medical devices, healthcare, technology, manufacturing, or regulated industries (desirable)
Experience using ERP systems such as Sage, SAP, Oracle, or equivalent (desirable)
Knowledge of Korean import regulations and HS classifications (desirable)
Experience supporting tender submissions and legal entity administration (desirable)

Benefits

Comp & perks

Permanent, full-time employment
Equal Opportunity / Affirmative Action employer
Employees benefit from the security and reach of being part of a large global enterprise, combined with the agility and innovation of a startup
Company insurance programmes and employee benefits support
Development opportunities