Contracts Administrator – Contracts Specialist

Vitesse Systems

. Administer customer contracts, purchase orders, change orders, and related agreements throughout the full contract lifecycle .

Posted 9/18/2026full-timeRemote • Massachusetts • United StatesJuniorMid-Level💰 $65,000 - $105,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in contract administration, including managing customer contracts, purchase orders, and compliance with FAR/DFARS regulations. Proficient in utilizing ERP systems and Salesforce CRM to enhance contract management processes and ensure accuracy in documentation and reporting.

Highest-signal resume keywords

Contract AdministrationFAR/DFARS ComplianceERP Systems ProficiencySalesforce CRM ExperienceAnalytical Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Contract ManagementPurchase Order ReviewChange Order AdministrationCompliance AnalysisContract Modification PreparationDocument ManagementRisk IdentificationProposal DevelopmentGovernment ContractingData Analysis

Soft Skills

Organizational SkillsAttention to DetailCommunication SkillsSelf-StarterAdaptability

Tools & Technologies

Salesforce CRMERP SystemsMicrosoft WordMicrosoft ExcelMicrosoft PowerPointMicrosoft OutlookPIEEOASISSAM.govGlobal Shop Solutions

Industry Keywords

DoD ContractingAerospace/DefenseContract Lifecycle ManagementTeaming AgreementsNDA AdministrationQuality RequirementsManufacturing EnvironmentExport ControlsContract MetricsHigh-Growth Organization

Tech Stack

Tools & technologies

Cyber SecurityERP

About the role

Key responsibilities & impact

Administer customer contracts, purchase orders, change orders, and related agreements throughout the full contract lifecycle
Set up, review, maintain, modify, amend, and close out contracts
Review purchase orders, contracts, flowdowns, terms, and conditions for accuracy, completeness, compliance, and alignment with approved business positions
Analyze contractual requirements, obligations, deliverables, milestones, funding, performance periods, schedules, reporting requirements, and customer flowdowns
Identify risks, exceptions, and required internal actions, escalating issues as appropriate
Prepare and maintain contract modifications, amendments, change requests, approvals, correspondence, and contract documentation
Ensure ERP order accuracy and maintain complete and accurate contract files
Track deliverables, funding, performance periods, delivery schedules, invoicing requirements, contractual obligations, and open action items
Coordinate with Sales, Program Management, Finance, Engineering, Quality, Operations, Supply Chain, customers, suppliers, and other stakeholders
Support proposals, RFQs, quotes, contract performance, cost, schedule, delivery, and invoicing activities
Support proposal development, contract reviews, customer negotiations, change management, issue resolution, disputes, and contract closeout
Use Salesforce CRM for proposal, quote, and contract review activities
Serve as a primary contact for routine customer contract inquiries and correspondence
Support compliance with customer requirements, company policies, laws and regulations, FAR/DFARS, export controls, cybersecurity, quality requirements, SAM.gov, DECCS, PIEE, and related platforms
Administer NDAs, Teaming Agreements, and other business agreements
Generate reports, maintain contract metrics, and provide management visibility into contract status, performance, and compliance
Improve contract administration processes, templates, tracking tools, workflows, policies, and standardized procedures
Support Vitesse Systems' quality, safety, continual improvement, transparency, and collaboration objectives

Requirements

What you’ll need

Bachelor's degree in Business, Finance, Legal Studies, Contract Management, or related field; equivalent experience may be considered
2–5 years of experience in contract administration, procurement, subcontracts, legal operations, or related business functions
Experience reviewing and administering commercial and/or government contracts
Familiarity with DoD contracting environments and aerospace/defense customers preferred
Experience with ERP systems; Global Shop Solutions experience highly desired
Proficiency with Microsoft Word, Excel, PowerPoint, and Outlook
Experience with PIEE, OASIS, SAM.gov, or related government systems preferred
Familiarity with FAR, DFARS, and Uniform Contract Format preferred
Strong organizational, attention-to-detail, and analytical skills
Excellent oral and written communication skills
Self-starter able to work across multiple locations and in a high-growth organization
Familiarity with a manufacturing environment
Ability to work with minimal supervision and adapt to changing demands
High school diploma/GED, or 2 years of related experience, or equivalent combination of education and experience
Authorization to work in the United States
Eligibility for required U.S. Government export authorizations
Ability to understand basic safety and manufacturing instructions
Ability to add and subtract up to four-place decimals and multiply and divide with tens and hundreds
Ability to perform standard and non-standard physical activities, including standing, walking, sitting, climbing, balancing, stooping, kneeling, crouching, and using hands/fingers
Ability to lift and/or move up to 10 pounds frequently and up to 50 pounds occasionally/frequently
Ability to perform repetitive hand/wrist activities
Sufficient computer skills to use ERP and payroll time-tracking software
Ability to work flexible hours and overtime, including evenings and weekends, with or without advance notice

Benefits

Comp & perks

Remote work location
Salaried, full-time, exempt position
Equal Employment Opportunity / Affirmative Action employer
Veterans / Disabled Employer