Vitesse Systems

Administration

• Administer customer contracts, purchase orders, change orders, and related agreements throughout the full contract lifecycle
• Review customer contracts, purchase orders, modifications, amendments, flowdowns, and terms and conditions
• Analyze contractual requirements, obligations, deliverables, milestones, funding, schedules, reporting requirements, and customer flowdowns
• Identify risks, exceptions, and required internal actions, escalating issues as appropriate
• Prepare and maintain contract modifications, amendments, change requests, approvals, correspondence, and contract documentation
• Ensure ERP order accuracy and maintain complete and accurate contract files
• Track contract deliverables, funding, performance periods, delivery schedules, invoicing requirements, obligations, and open action items
• Coordinate with Sales, Program Management, Finance, Engineering, Quality, Operations, Supply Chain, customers, suppliers, and other stakeholders
• Support proposals, RFQs, quotes, contract performance, cost, schedule, delivery, and invoicing activities
• Support proposal development, contract reviews, customer negotiations, change management, issue resolution, disputes, and contract closeout
• Prepare contract summaries and coordinate cross-functional reviews and approvals
• Use Salesforce CRM for proposal, quote, and contract review activities
• Serve as a primary contact for routine customer contract inquiries and correspondence
• Support compliance with customer requirements, company policies, laws and regulations, FAR/DFARS clauses, export control, cybersecurity, quality requirements, and government registration systems
• Administer NDAs, Teaming Agreements, and other business agreements
• Generate reports, maintain contract metrics, and provide management visibility into contract status, performance, and compliance
• Improve contract administration processes, templates, tracking tools, workflows, policies, and standardized procedures
• Uphold company core values and perform other duties as assigned
• Work as a lead without direct supervisory responsibilities

Contracts Administrator, Contracts Specialist

• Administer customer contracts, purchase orders, change orders, and related agreements throughout the full contract lifecycle
• Set up, review, maintain, modify, amend, and close out contracts
• Review purchase orders, contracts, flowdowns, terms, and conditions for accuracy, completeness, compliance, and alignment with approved business positions
• Analyze contractual requirements, obligations, deliverables, milestones, funding, performance periods, schedules, reporting requirements, and customer flowdowns
• Identify risks, exceptions, and required internal actions, escalating issues as appropriate
• Prepare and maintain contract modifications, amendments, change requests, approvals, correspondence, and contract documentation
• Ensure ERP order accuracy and maintain complete and accurate contract files
• Track deliverables, funding, performance periods, delivery schedules, invoicing requirements, contractual obligations, and open action items
• Coordinate with Sales, Program Management, Finance, Engineering, Quality, Operations, Supply Chain, customers, suppliers, and other stakeholders
• Support proposals, RFQs, quotes, contract performance, cost, schedule, delivery, and invoicing activities
• Support proposal development, contract reviews, customer negotiations, change management, issue resolution, disputes, and contract closeout
• Use Salesforce CRM for proposal, quote, and contract review activities
• Serve as a primary contact for routine customer contract inquiries and correspondence
• Support compliance with customer requirements, company policies, laws and regulations, FAR/DFARS, export controls, cybersecurity, quality requirements, SAM.gov, DECCS, PIEE, and related platforms
• Administer NDAs, Teaming Agreements, and other business agreements
• Generate reports, maintain contract metrics, and provide management visibility into contract status, performance, and compliance
• Improve contract administration processes, templates, tracking tools, workflows, policies, and standardized procedures
• Support Vitesse Systems' quality, safety, continual improvement, transparency, and collaboration objectives

Contracts Administrator, Contracts Specialist

Contracts Administrator – Contracts Specialist