Contracts Administrator, Contracts Specialist

Vitesse Systems

. Administer customer contracts, purchase orders, change orders, and related agreements throughout the full contract lifecycle .

Posted 9/18/2026full-timeRemote • Massachusetts • United StatesJuniorMid-Level💰 $65,000 - $105,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in contract administration, including the management of customer contracts, purchase orders, and compliance with FAR/DFARS regulations. Proficient in utilizing ERP systems and Salesforce CRM to track contract performance and support proposal development.

Highest-signal resume keywords

Contract AdministrationFAR/DFARS ComplianceERP Systems ProficiencySalesforce CRM ExperienceGovernment Contracting Knowledge

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Contract ReviewChange ManagementRisk AnalysisProposal DevelopmentContract ModificationsAnalytical SkillsAttention to DetailMicrosoft WordMicrosoft ExcelMicrosoft PowerPoint

Soft Skills

Organizational SkillsCommunication SkillsAdaptabilityProblem-Solving SkillsTeam Collaboration

Tools & Technologies

Salesforce CRMERP SystemsGlobal Shop SolutionsPIEEOASISSAM.gov

Industry Keywords

Contract ManagementAerospaceDefenseDoD ContractingManufacturing Environment

Tech Stack

Tools & technologies

Cyber SecurityERP

About the role

Key responsibilities & impact

Administer customer contracts, purchase orders, change orders, and related agreements throughout the full contract lifecycle
Review customer contracts, purchase orders, modifications, amendments, flowdowns, and terms and conditions
Analyze contractual requirements, obligations, deliverables, milestones, funding, schedules, reporting requirements, and customer flowdowns
Identify risks, exceptions, and required internal actions, escalating issues as appropriate
Prepare and maintain contract modifications, amendments, change requests, approvals, correspondence, and contract documentation
Ensure ERP order accuracy and maintain complete and accurate contract files
Track contract deliverables, funding, performance periods, delivery schedules, invoicing requirements, obligations, and open action items
Coordinate with Sales, Program Management, Finance, Engineering, Quality, Operations, Supply Chain, customers, suppliers, and other stakeholders
Support proposals, RFQs, quotes, contract performance, cost, schedule, delivery, and invoicing activities
Support proposal development, contract reviews, customer negotiations, change management, issue resolution, disputes, and contract closeout
Prepare contract summaries and coordinate cross-functional reviews and approvals
Use Salesforce CRM for proposal, quote, and contract review activities
Serve as a primary contact for routine customer contract inquiries and correspondence
Support compliance with customer requirements, company policies, laws and regulations, FAR/DFARS clauses, export control, cybersecurity, quality requirements, and government registration systems
Administer NDAs, Teaming Agreements, and other business agreements
Generate reports, maintain contract metrics, and provide management visibility into contract status, performance, and compliance
Improve contract administration processes, templates, tracking tools, workflows, policies, and standardized procedures
Uphold company core values and perform other duties as assigned
Work as a lead without direct supervisory responsibilities

Requirements

What you’ll need

Bachelor’s degree in Business, Finance, Legal Studies, Contract Management, or related field; equivalent experience may be considered
2–5 years of experience in contract administration, procurement, subcontracts, legal operations, or related business functions
Experience reviewing and administering commercial and/or government contracts
Familiarity with DoD contracting environments and aerospace/defense customers preferred
Experience with ERP systems; Global Shop Solutions experience highly desired
Proficiency with Microsoft Word, Excel, PowerPoint, and Outlook
Experience with PIEE, OASIS, SAM.gov, or related government systems preferred
Familiarity with FAR, DFARS, and Uniform Contract Format preferred
Strong organizational, attention-to-detail, and analytical skills
Excellent oral and written communication skills
Ability to work across multiple locations and in a high-growth organization
Experience supporting government contracts and prime aerospace contractors preferred
Familiarity with a manufacturing environment
Ability to adapt to changing work environments and competing demands
Ability to work with minimal supervision
Ability to perform standard and non-standard physical activities, including standing, walking, sitting, climbing, balancing, stooping, kneeling, crouching, and repetitive hand/wrist activities
Ability to lift and/or move up to 10 pounds frequently and occasionally up to 50 pounds
Computer skills sufficient to use ERP and payroll time-tracking software
Ability to speak and understand basic safety and manufacturing instructions
Ability to add, subtract, multiply, and divide as specified
Authorization to work in the United States
Eligibility for required U.S. Government export authorizations under ITAR/EAR regulations
Ability to work overtime in evenings and weekends, with or without advanced notice

Benefits

Comp & perks

Salaried, full-time, exempt position
Remote work arrangement
Overtime may be available in evenings and weekends
Equal Employment Opportunity / Affirmative Action Veterans / Disabled Employer