Practice Administrator

Vituity

. Act as operational administrator for site Vituity leadership and interface with the hospital and community .

Posted 11/3/2026full-timeRemote • California • United StatesJuniorMid-Level💰 $25 - $32 per hourWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in operational administration within healthcare settings, including financial management, compliance, and human resources. Proficient in data analysis, communication, and fostering effective relationships among diverse stakeholders.

Highest-signal resume keywords

Healthcare AdministrationFinancial ManagementHuman Resource PrinciplesData AnalysisEffective Communication

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

MS ExcelMS WordMS PowerPointMS OutlookHealthcare TerminologyOffice Equipment ProficiencyData InterpretationQuality Improvement MethodologiesContract ManagementCredentialing

Soft Skills

Organizational SkillsInterpersonal SkillsWork EthicSelf-MotivationStress Management

Tools & Technologies

Vituity SoftwareAutomated SystemsHealthcare SoftwareRevenue Cycle Management Systems

Industry Keywords

Healthcare IndustryFederal RegulationsState RegulationsCounty AgenciesCompliance

About the role

Key responsibilities & impact

Act as operational administrator for site Vituity leadership and interface with the hospital and community
Serve as front-line liaison between providers, hospital leadership and staff, and Vituity support teams
Provide executive support to the site medical director and management team
Support site financials, including contract stipends, expense reimbursements, and payroll timecards
Serve as super user for Vituity software and point person for hospital software and hardware systems
Support providers in legal disputes, including subpoenas, depositions, trial testimony, fee schedules, and malpractice coordination
Manage office operations, meetings, systems, supplies, site events, and customer service
Facilitate daily patient census and attend multidisciplinary rounds as applicable
Manage clinical schedules to ensure adequate coverage and uninterrupted patient care
Collect, track, and analyze site financial and operational data
Manage operational programs, including operations meetings, patient experience, quality improvement, advanced provider/scribe programs, and student/resident rotations
Ensure recruiting and onboarding for providers, employees, locums, reservists, residents, and students
Ensure timely provider recredentialing and maintenance of licenses, certificates, and credentials
Ensure site partners and employees comply with Vituity and hospital programs, training, and requests
Coordinate People Operations/HR relations, site rosters, employment-law compliance, and Vituity policies
Develop and maintain site orientation checklists and manuals
Collaborate on site practice policies and procedures
Manage medical records and data submissions to Revenue Cycle Management and ensure charge capture
Ensure billing and documentation compliance, including WIP/TAD lists and monthly billing-team meetings
Complete mandated forms and requests, including death certificates, workers’ compensation, motor vehicle reporting, and pharmacy requests

Requirements

What you’ll need

Two to three years of experience in an office or healthcare setting required
Associate or Bachelor’s degree in Business Administration, Human Resources or related field strongly preferred
Experience working in the healthcare field preferred
Knowledge of healthcare and medical terminology preferred
Knowledge of general Human Resource principles preferred
Knowledge of Federal, State, and County Agencies regulating the Healthcare Industry preferred
Intermediate to advanced MS Excel, Word, PowerPoint, and Outlook skills
Strong consultation, organizational, interpersonal, and work-ethic skills
Ability to seek out information, prioritize, and work in a stressful environment
Ability to be self-directed, motivated, and sensitive to deadlines
Effective verbal and written communication skills
Ability to understand client/customer relationships and promote Vituity’s positive image
Ability to apply information management principles, data analysis interpretation, and continuous quality improvement tools/methodologies
Ability to participate in cross-organizational performance improvement activities
Proficiency with office equipment and automated systems/applications/software
Ability to establish and maintain effective working relationships
Ability to read, understand, and communicate in English sufficient to perform the duties
Ability to evaluate and convey information in legible reports to Human Resource, Finance, and Executive groups

Benefits

Comp & perks

Monthly wellness events and programs such as yoga, HIIT classes, and more
Trainings to help support and advance your professional growth
Team building activities such as virtual scavenger hunts and holiday celebrations
Flexible work hours
Opportunities to attend Vituity community events
Superior health plan options
Dental, Vision, HSA/FSA, Life and AD&D coverage, and more
Top Tier 401(k) retirement savings plans with a $1.20 match for every dollar up to 6% plus discretionary profit-sharing contributions (eligible January following 18 months of service)
Generous paid time off starting 3-4 weeks’ annually
Student Loan Refinancing Discounts
Professional and Career Development Program
EAP and travel assistance included
Wellness program
Purpose-driven culture focused on improving the lives of patients, communities, and employees
Annual corporate Success Sharing bonus program based on company annual performance
Remote work arrangement