Legal & Business Operations Associate

Vola Dynamics LLC

. Work directly with the General Counsel and potentially support the CEO and COO .

Posted 9/15/2026full-timeSouth Norwalk • Connecticut • United StatesJuniorMid-Level💰 $75,000 - $100,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong organizational and detail-oriented capabilities in managing client agreements, invoicing, and compliance documentation. Proficient in using AI tools for data management and communication while maintaining confidentiality and accuracy.

Highest-signal resume keywords

Contract ManagementInvoicing Cycle ManagementAI Tool UtilizationExcel ProficiencyGoogle Docs Proficiency

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Contract Database MaintenanceDocument Routing for E-SignatureInvoice Preparation and ReconciliationCRM ManagementCompliance Tracking

Soft Skills

Detail-OrientedProactiveClear CommunicatorSelf-DirectedCurious Learner

Tools & Technologies

AI ToolsExcelGoogle Docs

Industry Keywords

LegalFinanceOperationsClient AgreementsConfidential Information

About the role

Key responsibilities & impact

Work directly with the General Counsel and potentially support the CEO and COO
Intake, organize, assist with, and track client agreements
Route documents for e-signature
Maintain the contract database and track renewal and obligation dates
Help run the client invoicing cycle
Prepare and reconcile invoices against signed contract terms
Keep the CRM accurate and flag discrepancies
Maintain compliance and entity calendars
Assemble documentation and keep records clean and audit-ready
Own recurring processes and keep projects moving
Provide scheduling, inbox, and document support
Plan company events and improve the team's day-to-day experience
Manage the office experience and facilitate employee travel arrangements
Use AI tools for drafting, data entry, and research while verifying accuracy
Document and improve processes for reliable execution

Requirements

What you’ll need

Bachelor's degree, or equivalent practical experience that demonstrates the same diligence and follow-through
Sharp, meticulous, and hungry to learn
Relentlessly detail-oriented, with strong accuracy in numbers and dates
Comfortable using AI tools and verifying their output
Proactive and self-directed
Fast, curious learner interested in legal, finance, and operations
Clear, concise communicator
Comfortable with numbers and documents
Strong with Excel and Google Docs
Discreet and trustworthy with confidential contract, client, and financial information
Authorized to work in the US
Able to relocate to the NYC metropolitan area for use of the NYC and Connecticut offices

Benefits

Comp & perks

Equity
Bonus
Mostly remote work
Remote work on days outside the two set in-office days
Company events
Office experience management
Employee travel arrangements