Workplace Experience Manager

VOLTA

. Provide dedicated day-to-day support to both Co-Founders, managing complex and ever-changing calendars and priorities .

Posted 9/21/2026full-timeLondon • United KingdomMid-LevelSenior💰 £60,000 - £65,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates exceptional organizational skills and discretion in managing complex schedules and confidential information. Proficient in coordinating travel logistics and supporting senior leadership in a fast-paced environment.

Highest-signal resume keywords

Executive Support ExperienceComplex Travel CoordinationAdvanced Microsoft Office SkillsGoogle Workspace ProficiencyOrganizational Skills

ATS Keywords

Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Calendar ManagementTravel CoordinationMeeting ArrangementBudget ManagementInventory Management

Soft Skills

Attention to DetailProfessionalismProactivityCalm Under PressureCommunication Skills

Industry Keywords

High-Growth StartupC-Suite SupportConfidential Information HandlingStakeholder ManagementVisitor Experience Management

About the role

Key responsibilities & impact

Provide dedicated day-to-day support to both Co-Founders, managing complex and ever-changing calendars and priorities
Coordinate domestic and international travel, accommodation and detailed itineraries
Arrange internal and external meetings, board sessions and investor meetings
Prepare agendas, presentations and briefing materials
Track actions, ensure follow-ups are completed, and screen incoming requests
Handle confidential information with absolute discretion
Own the smooth day-to-day running of the London office, ensuring meeting rooms, facilities and communal spaces operate to a high standard
Manage office suppliers, building management, budgets, purchasing and inventory
Support onboarding logistics, equipment setup and administrative processes across Finance, People and Operations
Organise company meetings, leadership off-sites, team events and hospitality
Welcome and manage the visitor experience for candidates, investors and external partners

Requirements

What you’ll need

5+ years' experience as an Executive Assistant supporting founders, C-suite executives or senior leadership teams
Experience working within a high-growth startup, scale-up or fast-paced corporate environment
Exceptional organisational skills with meticulous attention to detail and the ability to manage multiple senior stakeholders simultaneously
Outstanding judgement, professionalism and discretion when handling confidential information
Highly proactive, calm under pressure and comfortable managing constantly shifting priorities
Excellent written and verbal communication skills, confident engaging with senior executives, investors and external partners
Strong experience coordinating complex international travel and executive schedules
Advanced Microsoft Office and Google Workspace skills
Right to work in the country where the role is based

Benefits

Comp & perks

Equity in Volta, giving you the opportunity to share in the company's long-term success
Retirement/pension contributions
Comprehensive health, wellbeing and insurance benefits
Generous number of vacation days each year
Discretionary bonus
Flexible work-life balance and opportunities to grow/build a career