Billing and Accounts Receivable Specialist

Volunteers of America Northern California and Northern Nevada

. Prepare monthly billing for assigned government, grant, foundation, and fee-for-service contracts .

Posted 9/15/2026full-timeSacramento • California • United StatesJunior💰 $32 - $35 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in accounting principles, including GAAP and double-entry accounting, while effectively managing billing processes for government and nonprofit contracts. Proficient in financial analysis, compliance monitoring, and the use of ERP systems to ensure accurate and timely billing.

Highest-signal resume keywords

Bachelor's Degree In AccountingGAAP ComplianceSage Intacct ExperienceAccounts Receivable/Payable KnowledgeExcel Proficiency

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Double-Entry AccountingBilling PreparationFinancial AnalysisRevenue AccrualsBudget MonitoringReconciliationAudit PreparationAllocation WorkpapersCost AnalysisDocumentation Review

Soft Skills

Strong Communication SkillsExcellent Organizational SkillsProblem-Solving SkillsAttention To DetailTeamwork

Tools & Technologies

Sage IntacctMS Office SuiteExcel SpreadsheetsComputerized Accounting Systems

Industry Keywords

Nonprofit Accounting StandardsGrant RegulationsFinancial ComplianceInternal ControlsFunding Agency Requests

Tech Stack

Tools & technologies

ERP

About the role

Key responsibilities & impact

Prepare monthly billing for assigned government, grant, foundation, and fee-for-service contracts
Review supporting documentation for allowability, allocability, and reasonableness
Maintain billing schedules by contract, program, cost center, and funding source
Track billing deadlines and submit invoices on time
Research denied or delayed billings and coordinate resolution
Prepare revenue accruals and deferred revenue schedules
Review allocated salaries, wages, payroll taxes, employee benefits, and shared operating expenses
Prepare allocation workpapers and related journal entries
Validate allocations against approved budgets and funding restrictions
Reconcile billings to the general ledger and accounts receivable monthly
Monitor contract budgets and available funding
Review contracts for financial compliance requirements
Identify unallowable costs and recommend corrections
Ensure compliance with GAAP, Uniform Guidance (2 CFR 200), and organizational policies
Maintain complete electronic audit files for billing submissions
Prepare audit schedules, reconciliations, and supporting documentation
Respond to funding agency requests
Prepare financial analyses and reimbursement projections
Partner with Program Directors, Payroll Specialist, and Accounting to ensure billing accuracy
Develop standardized billing templates and documentation
Cross-train with Accounts Receivable and General Ledger functions
Perform other duties and special projects assigned by management
Recommend process improvements to strengthen internal controls and reimbursement efficiency
Maintain current knowledge of nonprofit accounting standards and grant regulations
Participate in required training and professional development

Requirements

What you’ll need

A Bachelor’s degree in Accounting is required, or an additional four years of accounting/billing experience may substitute for the Bachelor’s degree requirement
One year of experience in accounting/billing is required
Knowledge of computerized accounting
Knowledge of accounts receivable/payable
Proficiency with Excel spreadsheets
Knowledge of double-entry accounting
Excellent understanding and working knowledge of GAAP and accounting practices
Proficiency with MS Office Suite (Word, Excel, PowerPoint, Outlook)
Experience with Sage Intacct or similar ERP systems
Strong written and oral communication skills
Excellent organizational and teamwork skills
Ability to identify and analyze problems using sound judgment and determine solutions
Excellent analytical, research, problem-solving skills and attention to detail
Time management and ability to execute multiple tasks and adhere to deadlines
Willingness to accept responsibility and perform repetitive and routine work
Good judgment and tact in handling confidential information
Ability to provide services to staff and vendors without ethnic or social prejudices
Flexibility to work irregular hours
Willingness to function as a team member

Benefits

Comp & perks

Paid holidays
Vacation pay
Sick pay
Health insurance
Dental insurance
Vision insurance
Life insurance
Short-term disability insurance coverage
Required training and professional development