Executive Assistant – Office of the CEO

Waabi

. Provide executive support to the CEO, ensuring consistent and efficient management of schedules, travel, and meeting preparation .

Posted 9/30/2026full-timeSan Francisco • California • United StatesMid-LevelSenior💰 $120,000 - $170,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates extensive experience in providing executive support to C-suite executives, with a strong focus on complex calendar and travel logistics management. Capable of leveraging AI-powered tools to enhance workflow efficiency while maintaining confidentiality and professionalism.

Highest-signal resume keywords

C-Suite Executive SupportCalendar ManagementTravel Logistics ManagementProblem-Solving SkillsOffice-of-CEO Structure Experience

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Calendar ManagementTravel Logistics ManagementWorkflow DesignSchedulingOperational Workflow Design

Soft Skills

Organizational SkillsCommunication SkillsProblem-SolvingCollaborationJudgment

Tools & Technologies

AI-Powered ToolsGeminiClaude

Certifications & Qualifications

Bachelor's Degree

Industry Keywords

Office-of-CEO StructureAutonomous DrivingAdvanced TechnologyTravel Risk PlanningConfidential Information Management

About the role

Key responsibilities & impact

Provide executive support to the CEO, ensuring consistent and efficient management of schedules, travel, and meeting preparation
Own calendar, travel, and logistics support for the CEO at high complexity and pace
Identify calendar, pre-read, and meeting-acceptance inefficiencies and propose improvements
Anticipate needs and proactively resolve issues
Track action items, deadlines, and commitments to ensure follow-through
Provide coverage during time-zone shifts or travel, including temporary point-person duties
Partner with other executive assistants supporting the CEO
Help shape the Office of the CEO's structure and operating practices
Communicate decisions and rationale to the Senior EA or CEO as needed
Assist with special projects and cross-functional initiatives
Handle highly sensitive and confidential information professionally and discreetly
Build systems and develop an ownership track in travel strategy, calendar operations, workflow design, or related areas

Requirements

What you’ll need

5+ years of experience supporting C-suite executives, including hands-on experience inside an established Office-of-CEO structure as the lead EA or contributing member
Excellent organizational and communication skills
Bachelor's degree or equivalent professional experience
Solid understanding of complex, high-volume calendar and travel logistics management
Ability to rapidly context-switch and reprioritize in a fast-moving, ambiguous environment
Senior, mature judgment to keep work moving without complete information, including willingness to push back or say no when needed
Solid problem-solving skills applied to scheduling, logistics, and operational workflow design
Experience at a larger-scale company
Comfortable with occasional travel
Open-minded and collaborative team player willing to help others
Passion for self-driving technologies, solving hard problems, and creating innovative solutions
Demonstrated ability to leverage AI-powered tools such as Gemini or Claude to automate executive-support tasks, improve workflows, and increase productivity while maintaining accuracy and discretion (nice to have)
Familiarity with the autonomous driving or advanced technology space (nice to have)
Prior experience helping build or shape an Office-of-CEO structure (nice to have)
Exposure to travel risk or security planning for senior executives (nice to have)

Benefits

Comp & perks

Competitive compensation and equity awards
Medical, Dental, and Vision coverage
Paid parental, medical and family care leave
Generous PTO Policy
Retirement savings plans including 401(k) or RRSP options
Health savings account contribution options
Daily drinks, snacks, and catered meals when in office
Regularly scheduled team building activities and social events on-site, off-site, and virtually
Additional benefits tailored to specific country locations