Executive Assistant

Wall Street Quants

. Attend selected business and personal meetings and produce concise notes organized by decisions, action items, owners, and deadlines.

Posted 10/19/2026part-timeRemote • Argentina, Peru, Ecuador, ColombiaMid-LevelSenior💰 $10,200 - $14,500 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates exceptional organizational skills and attention to detail while managing executive schedules, communications, and action items. Proficient in utilizing project management tools and automation technologies to enhance efficiency and streamline processes.

Highest-signal resume keywords

Executive Support ExperienceProficiency With Google WorkspaceProject Management SkillsStrong Written And Verbal CommunicationAttention To Detail

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Task ManagementResearch SkillsFinancial TrackingDecision-MakingProcess Improvement

Soft Skills

Proactive Problem-SolvingStrong JudgmentIntegrity And ProfessionalismDiscretion And ConfidentialityEffective Communication

Tools & Technologies

Google WorkspaceSlackZoomMonday.comAsanaClickUpTrello

Industry Keywords

Executive AssistantPersonal AssistantAdministrative AssistantProject CoordinatorC-Level Executive Support

About the role

Key responsibilities & impact

Attend selected business and personal meetings and produce concise notes organized by decisions, action items, owners, and deadlines.
Personally execute the maximum reasonable number of resulting action items.
Assign remaining tasks and rigorously track them through completion.
Manage the CEO’s inbox, draft communications, surface priorities, and maintain an organized follow-up system.
Produce a concise daily digest containing important updates, decisions needed, deadlines, and unresolved issues.
Manage the CEO’s calendar, appointments, reminders, and scheduling conflicts.
Conduct detailed research involving vendors, talent, partners, services, purchases, healthcare providers, and business or personal decisions.
Compare options and present clear recommendations covering cost, quality, risks, and next steps.
Coordinate domestic and international travel, including flights, accommodations, transportation, reservations, itineraries, and supporting documentation.
Coordinate with vendors, obtain estimates, monitor deliverables, and follow up on late or incomplete work.
Track financial deadlines, receipts, payments, and administrative documentation.
Coordinate healthcare, dental, fitness, wellness, and personal appointments.
Convert voice notes, emails, conversations, and ideas into organized tasks with priorities, owners, and deadlines.
Document recurring procedures and identify opportunities for automation, delegation, and process improvement.

Requirements

What you’ll need

At least three years of experience as an Executive Assistant, Personal Assistant, Administrative Assistant, Project Coordinator, or similar operator.
Previous experience directly supporting a founder, entrepreneur, or C-level executive is strongly preferred.
Excellent written and spoken English.
Exceptional organization and attention to detail.
Strong judgment and the ability to operate with incomplete information.
Demonstrated history of proactive problem-solving, taking ownership, and closing loops.
Ability to communicate complicated information clearly and concisely.
Comfortable respectfully challenging an instruction when you identify a better approach, missing information, or significant risk.
High level of integrity, professionalism, discretion, and confidentiality.
Strong proficiency with Google Workspace, Slack, Zoom, and project-management platforms such as Monday.com, Asana, ClickUp, or Trello.
Comfortable learning automation tools, AI platforms, and unfamiliar technology.
Ability to distinguish between tasks you can execute independently and decisions requiring CEO approval.
Reliable computer, high-speed internet connection, quiet working environment, and backup internet access.
Availability for a consistent four-hour daily block, Monday through Friday, overlapping with US Eastern Time.
Full responsiveness and availability during scheduled working hours.
Willingness to disclose any existing employment or recurring client commitments before hiring.
No other work may conflict with the agreed working schedule.
Willingness to complete a paid practical exercise and provide verifiable professional references.

Benefits

Comp & perks

USD $850 to $1,000 in monthly compensation, based on experience and demonstrated ability.
Fully remote
Direct working relationship with the CEO.
Meaningful ownership over business and personal operations.
Exposure to complex business decisions, research, systems, vendors, travel, and executive operations.
Opportunity to develop skills in automation, AI tools, project management, and operational execution.
Performance-based compensation reviews.
Potential to assume greater responsibility and expand into a full-time position.
Potential to shift to full time.