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Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates strong administrative support capabilities, including invoicing, data entry, and client communication. Proficient in managing project-related documentation and fostering positive relationships within the accounting team and with clients.
Highest-signal resume keywords
Data EntryInvoicingMicrosoft Office ApplicationsDeltek Vision/Vantagepoint SoftwareCommunication Skills
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Data EntryInvoicingBillingPayment ApplicationsLien WaiversConstruction Lien FormsDocument ManagementContract Follow-UpProject FilingEmail Management
Soft Skills
Detail-OrientedWell-OrganizedThoroughMulti-TaskingClient Relationship Management
Tools & Technologies
Vantage Accounting SoftwareDocuSignMicrosoft Office
Industry Keywords
Construction Lien FormsAIA DocumentsAccounts ReceivableAdministrative Support
About the role
Key responsibilities & impact- Maintain project-related filing
- Compile backup receipts for invoicing
- Create waivers for invoicing
- Process and perform data entry in Vantage accounting software
- Email invoices to clients
- Email clients to follow up on payment status
- Handle COI requests
- Finalize AIA documents
- Send contract follow-up emails
- Manage expired DocuSign process
- Attend monthly AR calls
- Assist in monthly closeout process
- Log email responses
- Create redacted prime agreements
- Perform additional duties and miscellaneous projects as assigned
- Provide administrative support to the Accounting team
- Serve as the first point of contact and foster positive client and internal relationships
Requirements
What you’ll need- A minimum of 1-2 years of experience working in an office setting
- Excellent written and verbal communication skills
- Ability to handle multiple tasks accurately
- Detail-oriented, with an emphasis on accuracy
- Well-organized and thorough
- Experience with Microsoft Office applications
- Experience with Deltek Vision/Vantagepoint software a plus
- Knowledge of basic construction lien forms a plus
- Experience with billing and completing payment applications, lien waivers and releases a plus
Benefits
Comp & perks- Benefits are offered
- Certain roles are bonus eligible