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Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates strong project management capabilities with a focus on creative operations, ensuring timely delivery and coordination of projects while maintaining attention to detail and effective communication with stakeholders. Proficient in managing project trackers and utilizing collaboration tools to enhance workflow efficiency.
Highest-signal resume keywords
Project ManagementCreative Operations CoordinationAttention To DetailFluent EnglishExperience With Project-Management Tools
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Project ManagementCreative OperationsCoordinationSpreadsheetsAirtableDigital Asset ManagementTranslation CoordinationProofreadingVersion ControlUsage-Rights Management
Soft Skills
Highly OrganisedProactiveSolution-OrientedConfidence In Stakeholder CommunicationAbility To Manage Multiple Tasks
Tools & Technologies
AirtableDigital Asset Management SystemClaude
Industry Keywords
Creative ProjectsProject TrackersTimelinesFeedback CoordinationTranslationsStyle StandardsPhotoshoot CoordinationSupplier LiaisonLicences And ReleasesEuropean Language
About the role
Key responsibilities & impact- Work closely with the Creative Operations Manager
- Own smooth day-to-day delivery of creative projects from brief to final delivery
- Maintain project trackers, timelines and status updates
- Follow up on deadlines
- Coordinate feedback rounds and final approvals
- Ensure briefs are complete and flag missing information, delays or risks
- Coordinate translations, language requirements, timelines and translation-agency briefs in Airtable
- Review translated copy against style standards with Claude-assisted checks
- Run Claude-based proofreading on final designs and manage revision loops
- Manage final assets in the Digital Asset Management system with accurate naming, tagging and version control
- Maintain usage-rights tracker, licences and releases, and flag expiry dates
- Support photoshoots by coordinating product and sample shipments
- Liaise with suppliers and internal stakeholders regarding missing information and invoices
Requirements
What you’ll need- Successfully completed university studies
- First experience in coordination, project management, production, creative operations or a similar role
- Highly organised with excellent attention to detail
- Ability to manage multiple tasks and deadlines simultaneously
- Confidence following up with stakeholders and keeping work moving
- Experience with project-management or collaboration tools
- Comfortable working with spreadsheets and trackers
- Curiosity about AI tools and workflow improvements
- Proactive, structured and solution-oriented
- Fluent English
- German or another European language is a plus
Benefits
Comp & perks- Centrally-located headquarters in Vienna
- On-site restaurant
- In-house fitness centre
- MyClubs sports vouchers
- In-house company doctor
- Instahelp vouchers
- Subsidized healthy meals
- Discount on waterdrop purchases
- Coverage of transportation card
- Summer and Christmas parties