FREE ACCESS
5,000–10,000 jobs/day
See all jobs on Scoutfield
Search thousands of fresh jobs every day.
Discover
- Fresh listings
- Fast filters
- No subscription required
Create a free account and start exploring right away.
Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates expertise in drafting and managing meeting minutes with a strong focus on governance standards and confidentiality. Proficient in Microsoft Office and familiar with document management systems, ensuring quality and adherence to established procedures.
Highest-signal resume keywords
Company Secretarial ExperienceGovernance Standards AdherenceMinute Drafting and Version ControlMicrosoft Office ProficiencyInterpersonal Skills with Senior Stakeholders
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Minute DraftingDocument Execution FormsAction Point Log MaintenanceGovernance ExperienceAttention to Detail
Soft Skills
Excellent Written CommunicationOrganisational SkillsTime ManagementProactive AttitudeAdaptability
Tools & Technologies
Document Management SystemsBoard Portal Systems
Industry Keywords
Cayman Islands FundsConfidentiality RequirementsGovernance ExperienceFast-Paced EnvironmentProcess Improvements
About the role
Key responsibilities & impact- Draft minutes for Cayman Islands domiciled funds, reflecting key deliberations and strategic points
- Attend meetings when necessary to capture accurate records of discussions, decisions, and action items
- Ensure minutes adhere to organizational templates, governance standards, and confidentiality requirements
- Deliver first-draft minutes within agreed timelines and circulate them to relevant stakeholders for review
- Incorporate feedback and maintain version control to produce polished, approved final minutes
- Complete Document Execution Forms for signing minutes and file minutes securely according to team procedures
- Extract and record action items and maintain the Action Point Log where required
- Respond to internal queries related to minutes and meeting records
- Support minutes-related project work as assigned
- Keep relevant trackers updated for assigned matters
- Follow established minutes team procedures, templates, and process documentation
- Report to the Associate Director - Board Support Services
- Support the team’s success and act as a supportive resource for junior team members
Requirements
What you’ll need- At least three years of relevant company secretarial or governance experience, ideally including exposure to the funds sector
- Strong command of the English language
- Excellent grammar, spelling, and written communication skills
- Highly self-motivated and proactive
- Comfortable working in a fast-paced environment with tight deadlines
- Exceptional attention to detail
- Ability to capture complex discussions accurately and impartially
- Strong organisational, time-management, and multitasking abilities
- Excellent interpersonal skills and confidence engaging professionally with senior stakeholders
- Ability to maintain confidentiality
- Ability to work independently and support junior team members
- Adaptability in contributing to process improvements, project work, and evolving team needs
- Proficiency in Microsoft Office
- Familiarity with document management or board portal systems
- Commitment to quality, consistency, and adherence to established procedures and governance standards
Benefits
Comp & perks- Hybrid work arrangement
- Full-time employment