Workplace Manager

Waystone

. Serve as the first point of contact for the Facilities function in the UK .

Posted 11/2/2026full-timeLondon • United KingdomMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in managing facilities operations, overseeing budgets, and coordinating projects while ensuring compliance with Health & Safety and sustainability standards. Proven ability to mentor teams and maintain vendor relationships to support organizational goals.

Highest-signal resume keywords

Facilities Operations ManagementProject CoordinationVendor Relationship ManagementHealth & Safety ComplianceBudget Oversight

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Facilities ManagementProject ManagementBudget ManagementHealth & Safety DocumentationSustainability ReportingVendor Performance MonitoringProcurement ProcessesMS Office MasteryFinance ApplicationsReport Writing

Soft Skills

CommunicationCustomer ServiceDependabilityDecision MakingProblem Solving

Tools & Technologies

MS OfficeYooz

Certifications & Qualifications

Internationally Recognised Professional Qualification

Industry Keywords

Facilities OperationsESG ActivitiesStatutory RequirementsRegulatory ComplianceSpace Utilisation

About the role

Key responsibilities & impact

Serve as the first point of contact for the Facilities function in the UK
Oversee facilities operations across all UK offices
Directly manage, mentor and support the UK facilities team
Manage UK facilities projects, coordinating internal stakeholders, local facilities team members and external partners
Support office moves, fit-outs, integrations, desk moves, seating plans and space utilisation activities
Maintain project plans, action trackers and budget updates, escalating material risks and issues
Support rollout of initiatives, systems, reports and processes affecting UK offices
Coordinate Health & Safety activities and documentation
Support sustainability activities, including Position Green requirements, information gathering, documentation and reporting
Maintain oversight of UK facilities budgets and report material variances, risks, commitments and required approvals
Oversee facilities expenditure, project costs, commitments, quotes and invoices
Manage vendor relationships with vendors, landlords and building management
Monitor vendor performance and contractual compliance
Support procurement and onboarding of UK facilities vendors
Maintain departmental documentation, registers, trackers and governance records
Ensure servicing, statutory and regulatory requirements, documentation, risk controls and facilities standards are maintained
Provide operational support to Marketing, Client Services and Communications where agreed
Coach and mentor direct reports and build consistent ways of working
Support additional duties and team coverage during out-of-office periods
Adhere to Waystone policies, procedures, culture and values

Requirements

What you’ll need

An internationally recognised professional qualification
Written and spoken English as a Mother tongue
Mastery of MS Office including Outlook, Excel and PowerPoint
Finance applications such as Yooz would be an advantage
Ability to write routine reports and correspondence
Ability to perform each essential duty satisfactorily
Ability to coordinate facilities operations, projects, vendors, budgets, Health & Safety, compliance documentation and ESG activities
Ability to manage and mentor the UK facilities team
Adaptability/Flexibility
Communication
Customer Service
Dependability
Integrity/Ethics
Self-Development
Decision Making/Judgment
Initiative
Organization Savvy
Problem Solving/Analysis
Sense of Urgency

Benefits

Comp & perks

Hybrid work arrangement