Litigation Legal Assistant

. Support three legal professionals in the Commercial Litigation practice .

Posted 9/25/2026full-timeToronto • CanadaMid-LevelSenior💰 CA$60,000 - CA$80,000 per yearWebsite

Key responsibilities & impact

Support three legal professionals in the Commercial Litigation practice
Draft and/or prepare pleadings, notices of motion, notices of application, affidavits, facta, presentations and correspondence
Compile records and briefs as required
Arrange service and filing of legal documents with process servers, agents and appropriate courts
Manage and track deadlines, conditional dates and appointments
Manage lawyers’ calendars and schedule appointments and court dates
Type correspondence and legal documents from handwritten notes, phone or verbal instructions
Open and close electronic and physical files
Maintain detailed matter/client lists and the electronic filing system (iManage)
Run monthly accounts and review entries for accuracy and completeness
Enter dockets into accounting software (3E)
Manage internal and external communications, including calls, mail, faxes and email
Respond to client inquiries and conduct follow-up
Update client contact lists in the CRM (InterAction)
Work with the Marketing and BD department as required
Schedule appointments and meetings, book meeting rooms and make travel arrangements
Coordinate with internal departments to provide documents and materials on time
Establish and assess work priorities
Support colleagues and cover absences
Perform other administrative duties as assigned

What you’ll need

Post-secondary education with a Legal Assistant Diploma and/or Law Clerk certificate
Thorough understanding and knowledge of legal terminology, procedures and statutes
Strong working knowledge of the Rules of Civil Procedure and the steps and stages that arise in litigation
Proficient with legal software and MS Office 365 (Word, Excel, Outlook, PowerPoint, Teams)
Proficient with PDF software (Tungsten/Kofax Power PDF/Adobe)
Excellent time management, organizational and prioritization skills
Ability to work independently and within tight timelines
Eagerness to learn new technology/processes and further develop skills
Familiarity with scheduling and in-person and virtual filing processes for the Toronto and Ontario courts
Excellent attention to detail and diligent proofreading skills
Strong interpersonal skills and an excellent team player
Passionate about providing quality service and work product to lawyers, clients and the courts
Good judgement and ability to exercise discretion when dealing with confidential and sensitive matters
Resume and cover letter required for online application

Comp & perks