WeirFoulds LLP

Legal Assistant

• Support three legal professionals in the Commercial Litigation practice
• Draft and/or prepare pleadings, notices of motion, notices of application, affidavits, facta, presentations and correspondence
• Compile records and briefs as required
• Arrange service and filing of legal documents with process servers, agents and appropriate courts
• Manage and track deadlines, conditional dates and appointments
• Manage lawyers’ calendars and schedule appointments and court dates
• Type correspondence and legal documents from handwritten notes, phone or verbal instructions
• Open and close electronic and physical files
• Maintain detailed matter/client lists and the electronic filing system (iManage)
• Run monthly accounts and review entries for accuracy and completeness
• Enter dockets into accounting software (3E)
• Manage internal and external communications, including calls, mail, faxes and email
• Respond to client inquiries and conduct follow-up
• Update client contact lists in the CRM (InterAction)
• Work with the Marketing and BD department as required
• Schedule appointments and meetings, book meeting rooms and make travel arrangements
• Coordinate with internal departments to provide documents and materials on time
• Establish and assess work priorities
• Support colleagues and cover absences
• Perform other administrative duties as assigned

Litigation Legal Assistant

• Prepare and/or draft legal documents, forms, presentations, and correspondence
• Compile records and briefs with guidance from legal assistants
• Arrange service of legal documents and file with appropriate courts, including online portals
• Communicate with courts as required
• Type correspondence and legal documents from handwritten notes, phone, or verbal instructions
• Open and close electronic files
• Maintain detailed matter/client lists and the iManage electronic filing system
• Enter and update client contact lists in InterAction CRM
• Work with the Marketing and Business Development Department as required
• Provide coverage support at practice-group desks during absences
• Perform billing, docket entries, expense tracking, scheduling, meeting-room booking, and travel arrangements
• Coordinate with internal departments to provide documents and materials on time
• Perform other administrative duties as assigned

Litigation Legal Assistant

Legal Assistant, Team Support