Payroll and Benefits Specialist

Whisper Aero

. Process payroll accurately and on schedule, including time records, earnings, deductions, taxes, benefits, bonuses, reimbursements, garnishments, and adjustments .

Posted 10/14/2026full-timeRemote • Tennessee • United StatesMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in payroll and benefits administration, including DCAA-aligned timekeeping processes, payroll tax compliance, and employee lifecycle management. Proficient in maintaining data integrity across HRIS and payroll systems while ensuring adherence to regulatory requirements.

Highest-signal resume keywords

Payroll AdministrationDCAA ComplianceHRIS ManagementBenefits AdministrationPayroll Tax Filing

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Payroll ProcessingTimekeeping ManagementData ReconciliationWage-and-Hour ComplianceBenefits EligibilityPayroll Tax KnowledgeLabor-Charging ControlsDocumented CorrectionsSpreadsheet ProficiencyRecordkeeping Obligations

Soft Skills

Effective CollaborationStrong CommunicationCustomer FocusIntegrityDiscretion

Tools & Technologies

HRIS SystemsPayroll SystemsTimekeeping SystemsBenefits Administration Platforms

Industry Keywords

Government ContractingEmployee Lifecycle ManagementAudit SupportRegulatory ChangesProcess Documentation

About the role

Key responsibilities & impact

Process payroll accurately and on schedule, including time records, earnings, deductions, taxes, benefits, bonuses, reimbursements, garnishments, and adjustments
Administer DCAA-aligned timekeeping and labor-charging processes for a Government contractor
Monitor timesheet submission and supervisor approval; investigate late, missing, incomplete, or unusual entries
Maintain controls and audit trails for timesheet corrections and adjustments
Reconcile timekeeping records to payroll and labor-distribution reports; investigate variances and ensure correct cost-objective classification
Maintain timekeeping policies, charge-code authorizations, employee acknowledgments, training records, and supporting documentation
Support DCAA, DCMA, customer, and internal reviews, audits, floorchecks, and employee interviews
Audit payroll inputs and outputs; resolve discrepancies; prepare payroll registers, period-end reports, and account reconciliations with Finance
Maintain payroll and benefits records throughout the employee lifecycle
Administer health, welfare, retirement, and leave programs, including enrollments, qualifying life events, eligibility changes, terminations, and vendor file review
Serve as the first point of contact for employee and manager questions about pay, deductions, taxes, timekeeping, leave, and benefits
Coordinate with payroll providers, benefit carriers, brokers, and vendors
Support payroll tax filings, year-end activities, W-2 processing, benefit reporting, audits, and federal, state, and local submissions
Monitor regulatory changes and recommend process or policy updates
Maintain data integrity across HRIS, payroll, timekeeping, and benefits platforms; produce recurring and ad hoc reports
Create and maintain employee communications, process documentation, calendars, and standard operating procedures
Train employees and managers on timekeeping and self-service tools
Protect confidential employee information and follow internal controls, record-retention requirements, and privacy practices
Partner with the Head of People and Finance on benefits planning, payroll budgeting, vendor management, and People Operations priorities

Requirements

What you’ll need

Bachelor’s degree in human resources, accounting, business administration, or a related field
Minimum of five years of progressively responsible payroll and benefits administration experience, including hands-on ownership of recurring payroll cycles
Ability to prioritize competing work, document processes, and collaborate effectively with People, Finance, managers, employees, and external partners
Working knowledge of payroll practices, payroll taxes, wage-and-hour requirements, benefits eligibility, and related recordkeeping obligations
Working knowledge of Government contracting timekeeping and labor-charging controls, including accurate recording of hours, authorized charge codes, supervisor approvals, documented corrections, segregation of direct and indirect labor, and reconciliation of timekeeping, payroll, and labor-distribution records
Experience with payroll, HRIS, timekeeping, and benefits administration systems
Proficiency with spreadsheets, including reconciliations, lookups, and data validation
Ability to review detailed information, identify discrepancies, perform accurate calculations, and meet fixed deadlines
Strong written and verbal communication skills
High degree of discretion, integrity, customer focus, and sound judgment when handling confidential or sensitive information